SUMMER CAMP SAFETY PLAN - Welcome to …

1 Rev. SUMMER CAMP SAFETY plan For Day, Traveling, and Children s Overnight Camps regulated by the New York City Health Code Article 48 Camp Name:_____ RECORD ID# __ __ __ __ __ __ __ __ DC#: __ __ __ __ __ CAMP INFORMATION Sponsor Name: _____ Name of Camp: _____ Campsite Address: _____ Zip Code:NYState: City: _____ _____ _ _____ Fax#:Telephone#: _____ _____ Mailing Address: _____ Zip Code: State:City: _____ _ _____ _____ Camp Type: Day Camp Traveling Day Camp Children s Overnight Camp Camp for Children with a Developmental Disability (20% or more enrolled) Municipal Camp operated by a New York City or S tate agencyCONTENTS SECTION PAGE.

2 & Activity Supervision & VII. Staff Serving Children with A Developmental - 4 -INTRODUCTION This guideline is to assist camp operators and directors in the preparation and implementation of a comprehensive written SAFETY plan required to be developed and implemented by your camp operator pursuant to the New York City Health Code ( Health Code ) This written SAFETY plan must be developed with an eye toward creating a comprehensive operational manual for review by and training of camp staff, describing facility operations, staff responsibilities, procedures and protocols for the routine supervision of children, measures to maintain child wellbeing and SAFETY and response to critical incidents and emergencies.

3 This guideline makes references to the most applicable sections of Article 48, however, it does not replace nor does it in any way relieve you of the responsibility to comply with other Articles of the Health Code and State Department of Health regulations, including but not limited to, Subpart 7-2 of the New York State Sanitary Code (NYSSC). In addition to Health Code requirements, this guideline consists of information based on professional literature and policies of the Department o f Health and Mental Hygiene s Bureau of Child Care. - 5 A STAFF STRUCTURE (Organization Chart)The camp written SAFETY plan shall include procedures for operation and maintenance of the camp facilities, supervisory chain of command and description of duties.

4 Your staffing plan presents a structure for adequate supervision of children. It will be clearest in the form of an organization chart, showing all of the positions you plan to have, with the lines of accountability drawn. An organization chart looks like this: Camp Organizational Chart Camp Director Health Director Assistant Director Head Counselor (Junior Counselor) .Camp Aquatic Director Lifeguard Sports Director Arts & Crafts Director Maintenance Staff Counselor (Senior Counselor) - 6 your staffing plan by drawing (or attaching) a copy of your organization chart:B.

5 PROVIDE A JOB DESCRIPTION FOR EACH POSITIONP rovide a job description for each position that appears in the camp organization chart. The following is an example of a job description. Title: Senior Counselor Supervisor: Head Counselor General responsibilities: Responsible for the daily supervision and SAFETY of a group of campers. Supervise the Junior counselors that are assigned to the group. Specific duties: Supervise the daily activities of the group. Take daily attendance of the group and report absences. Report any illness or injury. Escort the group to and from all activity areas and trips.

6 Teach and supervise organized games, team sports, free-play, and assist the specialist. Conduct on-going evaluations of the assistant counselors and counselors-in-training. Qualifications: Must be at least 18 years of a ge at children s overnight camps, and at least 16 years of age at a SUMMER day or traveling camp. The senior counselor must have experience in camping and supervision of children or have completed a training course acceptable to the Department. Must have the ability to conduct organized games, to teach and supervise staff and campers, and to schedule activities.

7 Must have the energy, motivation and skills needed to work with children out-of-doors, willingness to accept guidance and supervision, and a sense of patience and self-control. - 7 the following for each position:Title: _____ Supervisor s Title: _____General responsibilities_____Specific duties_____Qualifications (Include experience, age, and required certifications)_____Title: _____ Supervisor s Title: _____ General responsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ - 8 -Title: _____ Supervisor s Title.

8 _____ General responsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ Title: _____ Supervisor s Title: _____ General r esponsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ - 9 -Title: _____ Supervisor s Title: _____ General responsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ Title: _____ Supervisor s Title: _____ General responsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ - 10 -Title: _____ Supervisor s Title.

9 _____ General responsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ Title: _____ Supervisor s Title: _____ General r esponsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ -11 -Title: _____ Supervisor s Title: _____ General responsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ Title: _____ Supervisor s Title: _____ General responsibilities _____ _____ Specific duties _____ _____ _____ _____ _____ Qualifications (Include experience, age, and required certifications) _____ _____ _____ (Use additional pages as needed, use page number as 12a, 12b, 12c etc.)

10 - 12 -- 13 A SUFFICIENT NUMBER OF QUALIFIED STAFF(1) In each non-overnight camp there shall be at least one senior counselor for every:(i) Six children less than 6 years of age;(ii)Nine children six to seven years of age;(iii) Twelve children eight years of age or over.(2) In each overnight camp there shall be at least one senior counselor for every:(i) Six children seven years of age or under;(ii) Eight children eight years of age or SCREEN APPLICANTS AND VERIFY REFERENCESThe camp operator shall maintain a copy of each staff member s application, any records identifying staff qualifications, such as resumes, licenses or certifications on file for inspection by the Department.