Time Management Training - Nicx

1 Time Management Training Additional Slides Adrian Miners 1 SAP HR Overview SAP ERP SAP Portal Personnel Administration Organisation Management Payroll PA30 PT_CLSTB1/2 PC_PAYRESULT PPOME ESS / MSS Time Recording Sources of Help Go to Enter your query: Time Management PCR s HR305, HR306 and HR311 Training Manuals This book of additional slides 3 Wage Types Download template : 4 Time Management : Personnel Subarea Groupings 5 Time Management : Employee Subgroup Groupings 6 Time Management : Other Groupings 7 Time Management : What, who, 8 Time Management : Workschedules 9 Time Management : Absence Quotas 10 Time Management : Counting & Deduction Rules 11 Absence Type Counting Rule Deduction Rule Quota Type Time Evaluation From this page forward the slides focus on Time Evaluation 12 Transaction Codes PTMW: Time Mangers Workplace PA61: Maintain Time Data PA30: HR Master Data PT60: Time Evaluation PECLUSTER: Cluster Directory PT_CLSTB2: Cluster B2 (PCL2) PT_CLSTB1: Cluster B1 (PCL1) PE01: Schema PE02: Rules PE03: Features PE04: Functions and Operations PDSY: Documentation 13 Tables V_T552V: Dynamic Assignment of Daily Work Schedule Assignment V_T554C: Employee Grouping for Absence Valuation V_T555A: Time Types V_T555E: Error Messages V_T555Z: Time Type Determination (TIMTP) V_T559P: Time Balance Rule Group V_T705A: Absence Reasons V_T510S.

2 Time Wagetype Selection V_554S_E: Absence, Processing, Time Type Classes T553A: Day Type Rules V_001P_ALL: Personnel Subarea Groupings V_503_ALL: Employee Subgroup Groupings V_T550A: Daily Work Schedule V_T510V: Processing Types V_512W_O: Wage types V_T559P: Limits V_T559L: Quotas 14 Reports RPTIME00: Time Evaluation RPTERL00: Time Evaluation Messages RPTDOW00: Time Accounts RPTCC106: Upload Time Events SAPCDT45: Post Time Events RPTCC101: Download Mini Master Data RPTDOW00: Evaluate Time Balances RPUCTF00:Change Attributes for Schemas and Personnel Calculation Rules 15 Data Flow using Terminals Terminal Clock-in Clock-out Absence Reasons 3rd Party Time Recording System CC1 TEV HR-PDC Interface (SAP Enhancement HRPTIM05 IMG: Time MGT > Personnel Time Events > General Settings > Enhancements) PT80 TEVEN (IT2011 / SE16N) Upload Time Events (RPTCC106) Post Time Events (SAPCDT45) Download Mini Master Data RPTCC101 IT0002, IT0050, IT0007, Etc Cluster B1 (NT1) SAP Time Evaluation Control Record IMG: Time Eval > Gen.

3 Settings > Set Modifier for Time Evaluation (P2011) Cluster B2 (PT) Stored on a monthly basis = Time Evaluation Period IT0003 PA61 ESS 16 Data Flow without terminals Timesheet / Time Mangers Workplace / PA30 / PA61 / ESS 3rd Party Payroll System PT67 Interface Time Evaluation (P2011) Cluster B2 (PT) Stored on a monthly basis = Time Evaluation Period 17 Our Employee Employee Number: 310011## Personnel Area: 3300 Subarea: 0001 Country Grouping: 10 Employee Group: 1 Employee Subgroup: U3 Work Schedule: NORM 18 Important Groupings V_001P_All Personnel Subarea Groupings WHERE DO THEY WORK? V_503_ALL Employee Subgroup Groupings WHAT TYPE OF EMPLOYEE ARE THEY? Time Quota 10 Time Quota 1 Work Schedule 10 Work Schedule 2 Holiday US Calc Rule 2 AB/AtTy 10 TREC 01 AB/AT CTG 01 SUB/AVAIL 10 DWS 10 Primary W/T Blank Prim W/T 2 CAP 2 19 Personnel Calculation Rule: TMON 20 Important Groupings Ctd: Personnel Calculation Rule: TMON 21 Infotype 0050 22 Card Number Lost Card List of clock ins & outs Access to which terminals Grouping for reasons PIN Errors, notes, etc Data transfer Time Evaluation Rule Group If different from MODT Can be used if different from Time Evaluation calculations Approval not required for Overtime Other Important Groupings: Infotype0050 Employee Subgroup Grouping For Time Evaluation Rule Grouping for Absence Reasons Time Event Type Group 23 QUOMO.

4 Quota Type Selection Rule Group =01 Work Schedules 24 Daily Work Schedule 25 Workschedule Details Workschedule Rule: NORM Period Workschedule: NORM Period Workschedule Counting Class: 1 Daily Workschedule Class: NORM= 4 DWS Hours: NORM = 8 Day Type Selection Rule: 01 Day Types: BLANK: WORK/PAID 1 : OFF/PAID 2 : OFF / UNPAID 3 : OFF / SPECIAL 26 Infotype 0007: Planned Working Time Workschedule Rule: NORM Daily Work Schedule: NORM Planned Hours 8 Hours Planned Working Time 0800-1700 (Period in which employee can clock in) Normal Working Time BLANK (Planned minus breaks) Used in flex working patterns for missing clock times for Absences / Attendances Breaks 12:00-13:00 (1 Hour unpaid) 27 Planned Working Time in more detail Daily Work Schedule: NORM Overtime 0000-0800 Working Time 0800-1200 Lunch 1200-1330 Working Time 1330-1400 Overtime 1800-2200 28 Time Identifiers for DWS 29 Table TZP 30 Table TIP (Daily Input) 31 Table TIP Attendance/Absence reason on entry / exit V_T705A Status from Pair Formation (blank = pair is error free) PAGE 32 Attendance Status of pair in time evaluation Pair Type PAGE 39 Time Identifier for DWS PAGE 29 & 30 *Processing Type / Time Type Class* PAGE 40 & 41 & 42 Processing Type for Time Evaluation PAGE 36 Time Type PAGE 37 Overtime Compensation Type IT2002/2007 Origin of Time Pair PAGE 38 Pair from PT Absence Details Cost Assignment 32 33 34 35 36 Time Types T555A.

5 Grouping of times for calculation of payments and reporting 37 Time Type Description Further Processing 0000 Utility Time Type 1 (Processing Types P + A) Save as a Day Balance? (ZES) Cumulate in Period Balance? (TES) Store in Time Accounts? (SALDO) 0001 Utility Time Type 2 (Processing Type P ) 0110 Fill Time for Attendance 0210 Core Time for Attendance 0510 Break Attendance 0003 Skeleton Time 0005 Flextime Balance 0100 Fill Time 0040 Overtime Worked 38 39 40 Processing Type / Time Type Class V_554S 41 Function P2002 42 T555Y 43 V_001P_ALL / TREC TMON / MODIF T Processing Type / Time Type Class Processing Type Time Type /V _T555A Pair Type 1 Generated by P2000 (IT0007) Pair Type 2 Recorded Absence (IT2001) Pair Type 3 Attendances (IT2002) Processing Type Processing Type Time Type Time Type V_554S_F T555Z 44 V_001P_ALL / TREC MODT / MODIF T Time Identifier Processing Type Time Type / V_T555A Pair Type 0 Not at work Pair Type 1 At Work Pair Type 2 Recorded Absence (IT2001)

6 Pair Type 3 Offsite Work (IT2002) Processing Type Processing Type Processing Type Time Type Time Type Time Type Common Functions & Operations (PE04) Operations OUTWP See Rule TL10: Queries Master Data (uses IT0000, 1, 2, 7, 8 & 16) VARST Uses status information from TIP, PSP, Infotypes, Tables to fill variable key HRS Compare hours from current TIP entry ADDB Add Daily Balance to a specified time type and store in daily balances (TES) ADDZL Add to Time Wagetypes (ZL) ADDOT Add overtime to table ZML OUTTI Retrieve Fields from Infotype 0050 Functions GWT Generate Wage Types for Time Pairs P2002 Import Attendances P2001 Import Absences ACTIO Function calls PCR s 45 T510S 46 Time Wage Type Selection Rule Group MODT MODIF W = 03 Day Grouping for time wage type selection (DAYMO function) 01: No public hol Mon-SAT GWT M ZML 47 Input M GWT M ZML 48 MODT > MODIF w = 03 DAYMO = 01 Condition met!

7 T510S Rule 50 49 Groupings Wage Type Processing Type Meets all conditions Max of 2 hours Output Cluster B1 50 Cluster B1 51 Cluster B2 52 Cluster B2 53 Cluster B2 54 Cluster B2 55 Cluster B2 56 Time Pairs & Tickets Cluster B2 57 Cluster B2 58