Vol 2 Chapter1 - India Post

1 POSTAL MANUALVOLUME IIGENERAL REGULATIONFOURTH REVISED EDITIONP ublished under the Authority ofDirector General Manual Volume-II contains Rules and Regulations for the guidance and instructios of staff andofficers of the Department of Posts in the performance of their operative, administrative and executive to bifurcation of the Indian Posts and Telegrapphs Department the rules applicable to Telegraph Winghave been deleted and only the rules and regulations followed by Department of Posts have been printed in this revised fourth edition of Volume-II contains the following 11 Chapters and 13 Appendices related tothe relevant Rules.

2 Chapter-II and Appendices 2, 3A, 4, 8, 12A, 13, 14 and 15 of the previous edition have been and Counterfeit and Defaced Postage stamps, coins and currency Estimates and of Returns due from the of of items in the Indian Budget which are not to be submitted to the vote of of Memorandum to the Standing finance for the guidance of various authorities in India in disposing of claims for compensationof loss of property by civil of Officers to whom copies of should be showing different classes of fire extinguishers and the characteristics of each for the occupation of inspection quarters of the Indian Postal rules governing maintenance, etc.

3 , of inventories of Government of Departmental figures for Postal fluctuating heads controlled by Heads ofCircles with those booked in the Audit Civil Services (Recognition of Service Associations) Rules, Security The revised edition has been brought out making every endeavour to get the rules updated in accordancewith their amendments issued from time to time. The rules printed in the Volume are modified up to 01-06-2005. However,any error, omission come to noticed should be promptly reported to the Director-General (Posts), New Delhi, by Headsof Circles and other officers directly subordinate to the These rules must be carefully read by all officers of the Department of Posts as no breach of the rules willbe excused on the plea of DelhiSd/-( I.)

4 M. G. Khan )Secretary (Posts)CHAPTERSCHAPTERSPAGESI. Organisation1 5II. Discipline DeletedIII. Appeals and Petitions7 14IV. Personal Matters15 21V. Security Deposits22 33VI. Stock34 58 VII. Forged, Counterfeit and Defaced Postage Stamps, Coins and Currency 64 VIII. Printing65IX. Contracts66 118X. Buildings119 151XI. Miscellaneous Rules152 188 XII. Budget Estimates and Control189 204 APPENDICES1. List of Returns due from the Directorate2062. Deleted3. Distribution of Publications207 2133A. Deleted4. Deleted5. List of items in the Indian Budget which are not to be submitted to the vote of Parliament213 2146.

5 Form of Memorandum to the Standing finance Committee214 2347. Rules for guidance of various authorities in India in disposing of claims for compensation235 of loss of property by civil Deleted9. List of Officers to whom copies of should be Statement showing different classes of fire extinguishers and the characteristics of each class237 23911. Rules for the occupation of inspection quarters of the Indian Postal Department240 25012. Model rules governing maintenance, etc., of inventories of Government Stores251 25212A. Deleted14. Deleted15. Deleted16. Reconciliation of Departmental figures for Postal fluctuating heads controlled by Heads253 259 of Circles with those booked in the Audit Central Civil Services (Recognition of Service Associations) Rules,1993260 26418.

6 Postal Security Instructions265 28219. Postal MANUALVOLUME IIGENERAL REGULATIONSCHAPTER IORGANISATIONE xclusive Privileges of Central Government has the exclusive privilege of conveying letters by post and of establishing,maintaining communications services within the Indian Union. The privileges and powers of the Government inrespect of Postal and cognate matters are dealt with in the Indian Post Office Act. Officers of the Department arerequired to guard against any infringement of these Department of Posts comes under the Ministry of Communications and Information Technology. ThePostal Service Board, the apex management body of the Department, comprises the Chairman and three posts of the Director-General (Posts) and the Secretary in the Ministry of Communications and InformationTechnology are also concurrently held by the Chairman.

7 The three members of the Board hold portfolios of Operations,Development and Personnel respectively. The joint Secretary and Financial Advisor to the Department is a permanentinvitee to the Board. The Board is assisted by a senior staff officer of the Directorate as Secretary to the Directors General, Directors and Assistant Directors General provide the necessary functional support forthe Board at the providing postal services, the whole country has been divided into twenty two postal circles. Each Circleis coterminous with a State except Gujarat (which also administers the Union Territories of Daman & Diu and Dadra& Nagar Haveli) Kerala Circle (which includes the Union Territory of Lakshdweep) Maharashtra Circle (which haswithin its jurisdiction the State of Goa) North Eastern Circle (which comprises six North Eastern States-ArunachalPradesh, Manipur, Meghalaya, Mizoram, Nagaland & Tripura) Punjab Circle (which has within its administrativejurisdiction, the Union Territory of Chandigarh); and Tamilnadu Circle (which also administers the Union Territory ofPondicherry).

8 Eighteen Circles are headed by a Chief Postmaster General and three circles are headed by PrincipalChief Postmaster General. Every Circle is divided into Regions comprising field units, called Divisions (Postal/RMSD ivisions). Each Region is headed by a Postmaster General who is the Postal Manager of the area. In the Circles andRegions there are other functional units like Circle Stamp Depots, Postal Stores Depots and Mail Motor Service, these twenty two Circles, there is another Circle, called Base Circle, to cater to the postal communicationneeds of the Armed Forces. The Base Circle is headed by an officer in the rank of Major General called AdditionalDirector General, Army Postal Service.

9 The officer cadre of the Army Postal Service comprises officers on deputationfrom the Civil Posts. Seventy five percent of the other ranks of the Army Postal Service are also drawn from theDepartment of Posts and the remaining personnel are recruited by the functions in respect of the following service matters are allocated to Members as under : (i)Member (P):Personnel & TrainingEstablishmentQuality Management and Public GrievancesMedical(ii)Member (O & M):TechnologyMail ManagementPhilatelyBusiness DevelopmentMarketing(iii)Member (D):Financial ServicesEstatesPolicy Items & Postal NetworkMaterials ManagementPostal Life InsuranceCivil & Electrical Vigilance, International Relations & finance Advice reports to Secretary the purpose of administrative convenience, the Department is divided into three distinct wings, viz,Postal Operations, Civil Wing and finance and Accounts.

10 The Postal Services Board and the Director General areassisted in the general administration of these branches by Deputy Directors-General:-Chief Engineer (Civil) (HQ) is assisted by Civil and Electrical Supdt. Engineers, Exe. Engineers, Asstt. Engi-neers and Junior Engineers, (a)The Deputy Directors General and the Chief Engineer (Civil) (HQ) are officers of the Senior AdministrativeGrade. All Directors are in the Junior Administrative/Selection Grade and the Assistant Directors-General are offic-ers in the Senior Time Scale. Other officers Group B are of the Service from which they are drawn. All officersare drawn from various services like the Indian Postal Service/P and T finance and Accounts Service/CentralSecretariat Service/General Central Headquarters of the Postal Services Board, the Director-General and other officers of the Director-General are at New the purpose of proper control, the Indian Postal Department is divided into 22 Postal Circles under thecharge of Principal/Chief Postmaster of CircleHeadquarters1.