VSDP Employer Manual Program Benefits - …

1 TABLE OF CONTENTS SECTION 1 ADMINISTRATION 1 AUTHORITY AND INTERPRETATION 1 disability TRUST FUND 2 ADMINISTRATION OF THE Program 2 Roles RESOURCES 3 Technical Resources Educational Resources Forms CONTACT INFORMATION 4 VRS ReedGroup DOA DHRM State Employees Workers Compensation MC Innovations (MCI) Long Term Care Group Inc. SECTION 2 - vsdp Benefits 6 vsdp Benefits AT A GLANCE 6 ELIGIBILITY 7 Eligible Employees Ineligible Employees Dual Employment ENROLLMENT 8 Faculty PREVIOUS SERVICE 9 PROBATIONARY PERIOD 10 Employer Manual vsdp Benefits vsdp Benefits TABLE OF CONTENTS (CONTINUED) TAXES 11 SOCIAL SECURITY disability insurance (SSDI)

2 Benefits 11 Filing a SSDI Claim SSDI Benefits Award SSDI Benefits Denial ADJUSTMENTS TO Benefits 12 EXCLUSIONS AND LIMITATIONS 13 CONFIDENTIALITY 14 REVIEW AND APPEAL PROCESS 14 Appeal Process SECTION 3 SICK LEAVE, FAMILY AND PERSONAL LEAVE AND FMLA 16 SICK LEAVE 16 Documentation of Sick Leave Leave Allotment for New and Rehired Employees Leave Allotment for Current Employees Employees Moving from Part-Time to Full-Time Status Employees Moving from Full-Time to Part-Time Status Unused Sick Leave 9-, 10- and 11-Month Employees Periods of short -Term and Long-Term disability Employees on Long-Term disability Working Status disability Credits FAMILY AND PERSONAL LEAVE 20 Documentation of Family and Personal Leave Leave Allotment for New and Rehired Employees Leave Allotment for Current Employees Employees Moving between Part-Time and Full-Time Status Unused Family and Personal Leave Periods of short -Term and Long-Term disability FAMILY AND MEDICAL LEAVE ACT 23 Eligibility Absences Covered under FMLA Notification of FMLA

3 Absences OTHER LEAVE TYPES 25 SECTION 4 LONG-TERM CARE PLANS 27 vsdp LONG-TERM CARE PLAN (STATE EMPLOYEES) 27 Eligibility for the Long-Term Care Plan Long-Term Care Plan Highlights Long-Term Care Plan Benefits Applying for Long-Term Care Benefits Continuing Long-Term Care Coverage vsdp Benefits TABLE OF CONTENTS (CONTINUED) COV voluntary GROUP LONG-TERM CARE insurance PLAN 30 COV voluntary Group Long-Term Care Plan Features COV voluntary Group Long-Term Care Plan Options SECTION 5 short -TERM disability 32 ELIMINATION PERIOD FOR short -TERM disability 32 short -Term disability for Major Chronic Conditions WORKERS COMPENSATION AND short -TERM disability 33 INITIATING A short -TERM disability CLAIM 34 Retroactive short -Term disability Claim Procedure short -Term disability Introduction Packet REPORTING A short -TERM disability 35 short -TERM

4 disability INCOME REPLACEMENT 35 Private insurance for short -Term Disabilities Income Replacement for Non-Work-Related short -Term Disabilities Income Replacement for Work-Related short -Term Disabilities Calculating Income Replacement for Work-Related short -Term Disabilities Taxes on short -Term disability Benefits EFFECT OF short -TERM disability ON LEAVE 37 Annual Leave and short -Term disability disability Credits for short -Term disability Income Replacement short -TERM disability CONDITIONS 39 short -Term disability for a Major Chronic Condition short -Term disability for a Catastrophic Condition Partial disability Total disability Successive Periods of short -Term disability Due to the Same Condition When the Condition Becomes a New short -Term disability ADJUSTMENTS TO short -TERM disability Benefits 41 Calculating short -Term disability Adjustments short -Term disability Overpayments short -Term disability Adjustments for Workers Compensation 9.

5 10- AND 11-MONTH EMPLOYEES ON short -TERM disability 43 Reporting an Illness or Injury for short -Term disability while in a Non-Work Period short -Term disability and Non-Renewal of Employment Contract MISCELLANEOUS short -TERM disability ISSUES 43 Retirement Benefits under short -Term disability short -Term disability in a Grant-Funded Position Performance Appraisal during short -Term disability Disciplinary Suspension/Termination during short -Term disability short -Term disability Adjustments for Severance Holiday Pay while on short -Term disability vsdp Benefits TABLE OF CONTENTS (CONTINUED)

6 END OF short -TERM disability Benefits 46 RETURNING TO WORK AFTER A short -TERM disability 46 Executive Order 109 and short -Term disability Return-to-Work Programs for short -Term Disabilities Additional short -Term disability Resources Provided by ReedGroup Leave Accruals during short -Term disability RESPONSIBILITIES DURING short -TERM disability 50 Employee on short -Term disability Employer of a short -Term disability Recipient Licensed Treating Healthcare Professional of a short -Term disability Recipient ReedGroup for short -Term disability Benefits DHRM for short -Term disability Benefits SECTION 6 LONG-TERM disability 52 LONG-TERM disability ELIMINATION PERIOD W52 LONG-TERM disability INTRODUCTION PACKET 52 LONG-TERM disability INCOME REPLACEMENT 53 EMPLOYMENT STATUS DURING LONG-TERM disability 53 SSDI Long-Term disability Benefits 54 LONG-TERM disability ADJUSTMENTS FOR WORKERS COMPENSATION 54 EFFECT OF LONG-TERM disability ON LEAVE 55 Sick Leave and Long-Term disability Family and Personal Leave and Long-Term disability Annual

7 Leave and Long-Term disability disability Credits for Long-Term disability Income Replacement Overtime Leave and Compensatory Leave with Long-Term disability Taxes on Long-Term disability Benefits LONG-TERM disability CONDITIONS 57 Long-Term disability for a Major Chronic Condition Long-Term disability for a Catastrophic Condition Successive Periods of Long-Term disability Due to the Same Condition ADJUSTMENTS TO LONG-TERM disability Benefits 59 Calculating Adjustments to Long-Term disability Benefits Long-Term Benefit Overpayments Long-Term disability Adjustments for Workers Compensation 9-, 10- AND 11-MONTH EMPLOYEES ON LONG-TERM disability 62 Non-Pay Status during a Long-Term disability Non-Renewal of Employment Contract during a Long-Term disability vsdp Benefits TABLE OF CONTENTS (CONTINUED)

8 MISCELLANEOUS LONG-TERM disability ISSUES 63 Retirement Benefits under Long-Term disability Performance Appraisal during Long-Term disability Disciplinary Suspension/Termination during Long-Term disability END OF LONG-TERM disability 64 RETURNING TO WORK AFTER A LONG-TERM disability 64 Long-Term disability Working On-Site Medical and Vocational Rehabilitation during Long-Term disability RESPONSIBILITIES DURING LONG-TERM disability 66 Employee on Long-Term disability Employer of a Long-Term disability Recipient Licensed Treating Healthcare Professional of a Long-Term disability Recipient ReedGroup for Long-Term disability Benefits APPENDIX 1 GLOSSARY OF vsdp terms 68 APPENDIX 2 vsdp Benefits 74 RETIREMENT CONTRIBUTIONS 74 short -Term disability Long-Term disability Working Long-Term disability PURCHASE OF PRIOR SERVICE CREDIT 75 short -Term disability Long-Term disability Working Long-Term disability HEALTH insurance 75 short -Term disability Long-Term disability Working Long-Term disability COBRA 76 short -Term disability Long-Term

9 disability Working Long-Term disability HEALTH insurance CREDIT 76 short -Term disability Long-Term disability Working Long-Term disability BASIC GROUP LIFE insurance 77 short -Term disability Long-Term disability Working Long-Term disability vsdp Benefits TABLE OF CONTENTS (CONTINUED) OPTIONAL GROUP LIFE insurance 77 short -Term disability Long-Term disability Working Long-Term disability DEFERRED COMPENSATION 78 short -Term disability Long-Term disability Working Long-Term disability REFUND 79 short -Term disability Long-Term disability Working Long-Term disability SERVICE RETIREMENT 79 short -Term disability Long-Term disability Working Long-Term disability vsdp Benefits VRS Employer Manual p.

10 1 (09-18) SECTION 1 - ADMINISTRATION Eligible employees who become disabled and cannot work have protection through the Virginia Sickness and disability Program ( vsdp ). The Program includes sick leave, family and personal