Working with RUN Powered by ADP®

1 RUN Powered by ADP . getting started RCGSG V1018A. Trademarks ADP, the ADP Logo, RUN Powered by ADP, ADP A more human resource, ADP Health & Benefits Advantage, ALINE. Card by ADP, Employee Access, ezLaborManager, HR411, Pay-by-Pay, and TotalPay are registered trademarks of ADP, LLC. ADPC heck is a trademark of ADP, LLC. RUN & Done is a service mark of ADP, LLC and or its affiliates. Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated. Android, Google Chrome browser, and Google Play are trademarks of Google, LLC. Apple , Mac , iTunes , iPad , iPod , iPod touch , and Safari.

2 Are registered trademarks of Apple, Inc., registered in the US and other countries. Intuit and QuickBooks are registered trademarks and/or registered service marks of Intuit Inc. or one of its subsidiaries. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. Firefox is a registered trademark of Mozilla Foundation. Sage, Sage 50 Accounting and related Sage marks are the trademarks of Sage Software, Inc. VISA is a registered trademark of Visa. All other trademarks are the property of their respective owners.

3 Copyright 2006 - 2018 ADP, LLC. ADP Proprietary and Confidential. All Rights Reserved. These materials may not be reproduced in any format without the express written permission of ADP, LLC. ADP provides this publication as is without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability or fitness for a particular purpose. ADP is not responsible for any technical inaccuracies or typographical errors which may be contained in this publication. Changes are periodically made to the information herein, and such changes will be incorporated in new editions of this publication.

4 ADP may make improvements and/or changes in the product and/or the programs described in this publication at any time without notice. RCGSG V1018A. Contents How Secure Is the Data? .. 1. Security Access Roles ..1. Managing Users' Security Access ..3. Company and Payroll Notes .. 4. Company Notes ..4. Payroll Tips for How Do I Add a Company Note for Myself or Someone Else? ..5. How Do I Add a Payroll Note for Myself or Someone Else? ..5. Payroll Tasks, Messages, and E-Mails .. 6. Your To Do List ..6. Messages ..7. E-Mail Setting Up a Company.

5 8. Collecting General Company Information ..8. Collecting Company Pay Calendar Information ..9. Collecting Company Tax Collecting Company Earnings and Deductions Information ..10. Collecting Company General Ledger Information ..10. Collecting Company Workers' Compensation Information ..10. How Do I Set Up a Company? ..11. Setting Up Employees and Contractors .. 12. Collecting General Employee and Contractor Information ..12. Collecting Employee and Contractor Payroll Information ..12. Collecting Employee and Contractor Bank Information.

6 13. Collecting Employee Paid Time Off Information ..13. Collecting Employee Tax Information ..14. How Do I Set Up Employees and Contractors? ..14. Entering Prior Payroll Amounts .. 15. Where Can I Find Prior Payroll Amounts? ..15. Processing the First Payroll During a Quarter ..16. How Do I Enter Prior Payroll Amounts?..16. Setting Up General Ledger .. 17. Set Up Your Chart of Accounts ..17. Assign General Ledger Accounts to Company Payroll Items ..18. Add the General Ledger Feature ..18. Customize Department Mapping ..18. Customize Employee Mapping.

7 19. How Do I Create a General Ledger File? ..20. RUN Powered By ADP i getting started Security Access Roles Paying Your Employees and Contractors .. 22. Ordering Check Stock ..22. Task 1: Update Employee and Contractor Information ..22. Task 2: Total the Source Documents ..23. Task 3: Enter Payroll Information ..23. Task 4: Calculate the Task 5: Correct Payroll Errors ..24. Task 6: Run Payroll and Approve Checks for Printing ..24. Task 7: Print Paychecks, Pay Stubs, and Direct Deposit Vouchers ..25. Browser Requirements for Printing Checks and Selecting Check Using Existing Check Stock.

8 26. Printing a Test Check ..27. Including Signature and Logo Images on Printing Paychecks ..28. Customizing Standard Reports .. 29. Exporting Data ..29. How Do I Run a Report? ..30. Appendix A: System Requirements .. 31. Hardware Requirements ..31. Software Requirements - Software Requirements - Mac ..31. Software Requirements - iPad ..31. Mobile Requirements ..32. Appendix B: ADP Features and Services .. 33. 401(k)/Retirement Services ..33. ADP Check Printing and Distribution ..34. ADPC heck ..34. ADP Time & Attendance ..34. ALINE Card by ADP.

9 35. ADP Health & Benefits Advantage ..35. HR411 Complete ..36. HR ADP's Pay-by-Pay Premium Payment Program for Workers' Compensation Insurance ..38. Poster Compliance ..39. Earn Payroll Rewards Program ..39. RUN Powered by ADP Mobile Payroll ..40. Unemployment Compensation Services (UCS) ..41. Appendix C: Additional 42. RUN Powered By ADP ii getting started How Secure Is the Data? The following industry-leading security technology is incorporated into RUN. Powered by ADP: Multi-level user authentication Users must provide key information, and their user name and password, to authenticate their registration information.

10 128-Bit SSL information transfer All information between the user's browser and the payroll application is transmitted under 128 bit SSL, the industry standard for secure financial data exchanges. Physical security The client data is shielded behind several layers of security infrastructure, including firewalls that limit outside access to the payroll application. Physical data security After submission, all client data is stored securely in our state-of-the-art data centers behind several layers of security, where access is restricted to only validated users and systems prior to data submission and is backed up regularly.