Transcription of JOB VACANCY - emansion.gov.lr
1 JOB VACANCY . Job Title: procurement Coordinator Department: Operations Location: Monrovia Reports To: Logistics Manager Contract Duration: One year (January to December, 2022). SUMMARY. procurement Coordinator is primarily responsible to efficiently and effectively lead Samaritan's Purse procurement operations in Liberia and ensure that projects' requirements are met in a quality and timely manner while upholding Samaritan' s Purse procurement policies and procedures and maintaining a high level of accountability and integrity. procurement Coordinator will work closely with the Logistics Manager, proactively providing updates and communication concerning all aspects of procurement .
2 procurement Coordinator will provide day to day leadership and oversight to the procurement officer ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: 1. Manage customers, vendors and other stakeholders in the delivery of project requirements to cost, schedule, and quality 2. In consultation with the Finance Manager, Budget Managers, and Logistics Manager, agree payment terms and conditions with suppliers and oversee timely and professional processing of all invoices with correct payment request documentation 3. Ensure staff adhere to SP and donor guidelines on procurement and logistics 4. Maintain and update procurement tracker and provide feedback on procurement status to the Logistics Manager and relevant staff 5.
3 Responsible for facilitating the tender committee meeting and prepare the general analysis report. 6. Prepare and execute Tender Advertisement for public tender process 7. Contract implementation and monitoring 8. Negotiate carrier and logistic contracts while ensuring overall reduction in cost, increased value across the category 9. Lead the process of reviewing and updating the Supplier Database 10. Verify all incoming purchase requests before passing them on to the procurement officer 11. Verify all completed procurement packages before passing them on to the budget manager for signature 12. Actively communicate to the Warehouse Supervisor in Monrovia and Logistics Officers in Foya and River Gee to ensure timely delivery of goods 13.
4 Ensures that suppliers provide an up to date Tax Clearance and Business Registration for each business transaction 14. Ensures that each supplier is ran through the Whatch Dog system Last Edited: 14 October 2021. SUPERVISORY RESPONSIBILITIES. Work with procurement staff to prioritize and monitor the daily progress of all goods and services including updating all concerned parties. TECHNICAL QUALIFICATIONS. Possesses strong organizational skills Possesses strong cross cultural communication skills Ability to be flexible and adaptable Strong leader and team player Able to anticipate problems and proactively provide solutions Ability to perform under stress Proficient knowledge of Microsoft Outlook, Word and Power Point Advanced knowledge of Microsoft Excel (formulas, Pivot Table ).
5 CORE VALUES/COMPETENCIES. Spiritual Maturity Humility Integrity Teamwork EDUCATION AND EXPERIENCE. Bachelor's degree in administration, logistics, or similar field At least three years of experience working in procurement and logistics sector, preferably with and International NGO. How to apply: Interested applicants should send CVs and cover letter to Samaritan's Purse Office ELWA. Compound, Monrovia: Human Resource Manager or by email to: and copy , and . Deadline for submission of all applications is Friday, December 31, 2021 at 5:00pm. Only short listed applicants will be contacted. Indicate in the subject line the position and project you are applying for, kindly.
