96-1809 Texas Procurement and Contract Management …

1 STATE OF TE X A S Procurement AND Contract Management GUIDESTATEWIDE Procurement DIVISIONG lenn Hegar Texas Comptroller of Public AccountsVERSION Texas Procurement and Contract Management guide - Version | iStatewide Procurement DivisionTABLE OF CONTENTSINTRODUCTION ..1 PROFESSIONAL CERTIFICATION AND TRAINING PROGRAM.

2 3 ETHICS LAWS AND PROFESSIONAL STANDARDS4 Overview4 State Ethics Policy5 State Standards of Conduct5 Bribery 5 Gift to Public Servant6 Misuse of Official Information6 Misuse of Government Property7 Suspected Fraud, Waste, or Abuse7 VENDOR COMMUNICATION.

3 8 SPD, DIR, SAO, OVERSIGHT TEAMS, AND PLANNING DOCUMENTS10 Overview10 SPD10 DIR10 SAO11 Contract Advisory Team11 Quality Assurance Team11 Agency Procurement Plan12 Historically Underutilized Business Program Reports12 Agency Contract Management Handbook12 Agency Contract Management Procedures12 THE Procurement CYCLE.

4 13 Procurement PLANNING .. 14 Overview .. 14 Needs Assessment14 Cost Estimate15 Acquisition Plan16 Procurement METHOD DETERMINATION17 Overview17 ii | Texas Procurement and Contract Management guide - Version Procurement divisionProcurement Methods

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6 17 Procurement Method Identification Process17

7 Procurement Method SPD Non-Delegated Purchases 18 Overview18 Texas Correctional Industries Purchases18 The State Use Program19 Term Contracts20 Overview20 Managed Term Contracts21 Travel Services Contracts21 SPD-Administered Agency-Specific Procurements22 Proprietary Purchases22 Mail and Messenger Services Contracts24 Printing Services and In-House Copy Centers24 Used Equipment26 Purchase of Used Equipment26 Trade-In of Used Equipment26 Contract Established by Another State Agency27 Federal Government Purchases and Interstate Compacts & Cooperative Agreements27 Procurement Method SPD Delegated Purchases27 Overview27 Determining Contract Value28 Summary of Minimum Requirements for Delegated Purchases28 SPD Delegation by Rule29 Overview29 Purchases of $10,000 or less ( Spot Purchases)

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9 29 One-Time Purchases of Goods of $50,000 or less29 Purchases of Services of $100,000 or less29 Direct Publications29 Perishable Goods Purchases30 Distributor Purchases30 Fuel, Oil, and Grease Purchases30 Internal Repair Purchases31 Emergency Purchases31 SPD Review and Delegation Process31 Overview31 Del