ARMY RESERVE G-8 Indianapolis, IN 46249-1601 Reserve Pay ...

1 army RESERVE G-8. USAR Pay Management Div. 8899 E. 56th St., Rm 135Z-1. RESERVE Pay Digest Indianapolis, IN 46249-1601 . Volume 7, Issue 3 May, 2011. Inside this Issue 1. Overlapping Duty Periods The 25-Meter Target Each quarter, or thereabouts, we trends observed by the USAR Pay Recording IDT for 1. publish the RESERVE Pay Digest in an Center (UPC). Points Only effort to keep you abreast of changes to Congressional Inquiries 2 military pay policy and procedures When needed, we will feature an issue affecting USAR Troop Program Unit in the BLUF column that is having RESERVE Pay Refresher 2. Training (TPU) Soldiers. significant impact on Soldiers. In this Digest it is problems that occur when New E-mail Address 2 We also point out areas that need units report Inactive Duty Training additional emphasis. These are issues (IDT) or short periods of active duty Importance of the TL 2.

2 Identified through training, unit reviews, that overlap with an existing active duty Number analysis of inquiries and pay data or period of 30 or more days. Incapacitation Pay 3. Claims Saved Pay and O4E Pay 3 BLUF - Overlapping Duty Periods Changes to Procedures 4. We continue to see instances of units for resolution. The RSC attempts to for Debt Remission processing IDT in ADARS or active contact the unit to determine if the IDT. duty (AD) in RADARS for Soldiers who or AD input was erroneous. The UPC. Change to TCS Policy 4 are currently on an active duty tour of will terminate payment of the current 30 or more days. active duty tour if the unit does not End of Stop Loss 4 respond to the RSC by the suspense Special Pay When this happens, DJMS-RC rejects date. This can result in an interruption the IDT or AD period since the Soldier in pay and a debt for the Soldier.

3 It is myPay Error Messages 5. is already receiving AD pay. The UPC important that you respond timely to Unit Commander's Pay 5 forwards the reject to the appropriate all queries from the RSCs concerning Management Report Regional Support Command (RSC) the status of your Soldiers. Finance Division with a suspense date DFAS E-mail Addresses 6. for Travel Expanded LES History 6. Recording Inactive Duty for Points Only Promotions 6. The Automated Drill Attendance points in RPAS. To credit a Soldier for Farewell LTC Barfield- 6 Reporting System (ADARS) in the Re- IDT for points only, you must submit Hughes gional Level Application System (RLAS) the DA 1380 to HRC. Send DA 1380s Farewell COL Crespo 7 allows users to record IDT for points for enlisted to only (attendance code N ). However, and officers to ADARS does not forward the informa- tion to update the Soldier's retirement Page 2.

4 Congressional Inquiries The USAR Pay Management Division tacted their pay chain of command (RSC. (PMD) responds to all Congressional Finance Division or O&F G8) for assis- Inquiries (CIs) received by the USARC tance. In most cases, the Soldier sought concerning payment of AR TPU Sol- assistance from his or her unit but the diers. The majority of these CIs relate issue never went any further. to Basic Allowance for Housing, debts, and not receiving payment for inactive Commands tasked with CIs are respon- or active duty. sible to respond by memorandum to the PMD POC by the CI's suspense date. Year in and year out our analysis shows We will appreciate your effort's in that over 90% of these inquiries would meeting these suspense dates. have been eliminated had the unit con- RESERVE Pay Refresher Training The Secretary of the army has re- ing guidance from the army RESERVE served the authority to approve all con- (AR) Staff Judge Advocate.

5 The June ferences, symposiums, training semi- refresher training in Scottsdale AZ is nars, etc. conducted by army organiza- cancelled. We will publish a new sched- tions. Effective 1 June 2011, all RESERVE ule of refresher training events once we Pay Refresher training is on hold pend- know the way ahead. New E-mail Address The e-mail address for submitting re- to quests for Leave and Earnings State- Please discontinue use of the CIN- ments (LES), and requests for waiver, email address remission or proration of debts changed immediately. Importance of the Transmittal Letter (TL) Number The TL number is entered on the USAR The TL number is used to track docu- Form 26-R by the unit pay administra- ments submitted to the UPC for proc- tor. The TL number is a combination of essing. Failure to enter the TL number the unit's payroll number (three charac- properly can make it difficult to deter- ters ) and a sequence number (three mine the status of documents once they characters ).

6 Sequence numbers range reach the UPC. from 001 through 999 . When se- quence number 999 is reached, start over with 001. RESERVE Pay Digest Page 3. Incapacitation Pay Claims DA Pam 135-381 outlines the process Units cannot submit claims to the UPC. for completing and submitting INCAP for processing. claims. There are two types of Inca- pacitation Pay: All claims must include a completed DA. form 7574, (Incapacitation Pay Monthly Tier I - Unfit to perform military duties Claim Form), DA 7574-1, (Military Phy- as a result of injury, illness or disease sician's Statement of Soldier's Incapaci- caused by military service tation/Fitness for duty) and the Au- Download this Digest from the PMD Intranet thorization for Payment Memorandum site , https://usarcintra/ Tier II - Fit to perform military duty, signed by the RSC HRO or AR G1. g8/dcs_g8_ResPay but unable to perform their civilian jobs and can demonstrate a loss of civilian Soldiers cannot participate in any IDT.

7 Or the army RESERVE earned income. or AD during the Incapacitation Pay web site , http:// period. Check to ensure the Soldier's Units initiate claims for Incapacitation Master Military Pay Account (MMPA). arweb/soldiers/pay/ Pay through their chain of command. does not have any IDT and or AD. Claims for 1-180 days are submitted to posted during the incapacitation period the UPC for payment by the RSC Hu- before submitting the claim. You must man Resources Office (HRO). Claims collect any duty paid before the Soldier over 180 days are submitted by AR G1. can receive Incapacitation Pay. Saved Pay and O4E Pay Entitlement to Saved Pay occurs when Officers with over 4 years active an enlisted Soldier accepts an appoint- enlisted or warrant officer service or ment as a warrant or commissioned more than 1460 enlisted or warrant officer, or a warrant officer accepts an officer retirement points are entitled to appointment as a commissioned officer, a higher rate of pay until reaching the and the new rate of pay is less than the rank of MAJ.

8 Units must update the old rate of pay. Entitlement to Saved O4E indicator on the officer's Mater Pay continues until the officer attains a Military Pay Account to trigger the rate of pay that equals or exceeds the higher rate of pay. Submit USAR Form previous enlisted or warrant officer rate 22-R with document(s) that substantiate of pay. the prior enlisted service. The UPC will make adjustments for any previous inac- Saved Pay is not automatic. Units must tive or active duty periods. Reference: initiate a request for Saved pay after paragraph 3-22, USAR Pamphlet 37-1. each IDT or Active Duty period. RESERVE Pay Digest Volume 7, Issue 3 Page 4. Changes to Procedures for Debt Remission Requests for remission of a military pay memorandum from a commander with debt require a memorandum validating, special courts martial authority. among other things, the facts of the re- quest and recommending approval or Commanders can now request suspen- disapproval of the request.

9 A recent sion of a Soldier's debt collection pend- change requires that the memorandum ing disposition of his/her request for be from a commander with special remission. Commanders should include courts martial authority, normally a field this request within their memorandum. grade officer. Memorandums signed by See paragraph 6-8, USAR Pam 37-1, for company level commanders will be ac- more information on processing re- cepted, but the request for remission quests for remission of military pay cannot be submitted to HRC without a debts. Change to TCS Policy Effective 1 Jun 11, Soldiers are not au- and Retiree Recall Soldiers on voluntary thorized the option of receiving Contin- duty in support of OCO for 180 or gency Operation Flat Rate Per Diem fewer days outside a designated combat (TCS-55%) for voluntary Overseas Con- zone or hazardous duty area tingency Operations (OCO) duty of more than 180 days outside a desig- See ASA (M&RA) memorandum dated nated combat zone or hazardous duty 21 Mar 11, subject, Policy for RESERVE area.

10 Soldiers performing this type of Component (RC) Soldiers Serving on duty will receive PCS travel and trans- Active Duty in Excess of 180 Days for portation allowances. more information. TDY travel and transportation allow- ances are authorized for RC Soldiers End of Stop Loss Special Pay ALARACT 168/2011 announced the quently assigned or attached to a War- end of Stop Loss Special Pay (SLSP) ef- rior Transition Unit. Termination of fective 30 Jun 11. This includes Soldiers SLSP does not affect entitlement to Ret- receiving SLSP who are past their con- roactive Stop Loss Special Pay. tractual separation date and subse- RESERVE Pay Digest Page 5 myPay Error Messages DJMS-RC is now producing SMART- Rejects for these transactions will pro- DOCS messages for certain myPay duce one of the following SMART- transactions that reject in DJMS-RC. DOCS messages to alert Soldiers of These transactions are: problems with their myPay actions: https:// Street Address Line Update Address Information Invalid City/State Address Line Update Tax Information Incorrect Country Information Update Invalid RTN or Bank Information FITW Withholding Data TSP Base Pay Contribution Elec- Direct Deposit Change tion Invalid TSP Member Personnel Data TSP for Special Pay/Incentive Pay/.