BENCHMARK JOB DESCRIPTION JOB INFORMATION …

1 12#0124#SCM Clerk BENCHMARK JOB DESCRIPTION JOB INFORMATION SUMMARY Name of jobholder: Job title Supply Chain Clerk (Supervisor) Core Post level and salary code Supervisory Level Occupational class code Name of component Location Posts reports to Date of appointment JOB PURPOSE To supervise and render supply chain management (SCM) clerical services. KEY PERFORMANCE AREAS 1. Supervise and render asset management clerical services. Oversee the compilation and maintenance of records.

2 Verify the issuing of equipment and accessories to components and individuals in need. Identify redundant, non serviceable and obsolete equipment for disposal. Oversee the verification of the asset register. 2. Supervise and render demand and acquisition clerical services. Update and maintain supplier (including contractors) database. Ensure that suppliers are captured and registered on the system. Request and receive quotations. Capture specification on the electronic purchasing system. Ensure that all orders are placed on time.

3 Issue and receive bid documents. Provide secretariat or logistical support during the bid consideration and contracts conclusions. 3. Supervise and undertake logistical support services Check, place and verify orders for goods. - 2 - 12#0124#SCM Clerk Receive and verify goods from suppliers. Capture and ensure that goods are captured in registers and databases. Receive request for goods from end users. Issue goods to end users. Check and maintain goods registers. Update and ensure the maintenance of the register of suppliers.

4 4. Supervise human resources/staff Allocate and ensure quality of work. Personnel development. Assess staff performance. Apply discipline INHERENT REQUIREMENTS OF THE JOB: Skills and Competencies The following are competencies required and the outputs towards achieving the goals of the department. Generic Competencies Technical Competencies Job Knowledge Computer Skills (SCM Systems) Communication Planning and organisation Interpersonal relations Language Flexibility Good verbal and written communication skills Teamwork - 3 - 12#0124#SCM Clerk KNOWLEDGE REQUIREMENTS Basic knowledge of supply chain duties, practices as well as the ability to capture data, operate computer and collecting statistics.

5 Basic knowledge and understanding of the legislative framework governing the Public Service. Basic knowledge of work procedures in terms of the working environment APPOINTMENT REQUIREMENTS A grade 12 certificate or equivalent. 3-5 years experience required. CAREER PATHING Compliance with the requirement of higher posts. AMENDMENTS TO JOB DESCRIPTION The Head of Department or his/her nominee reserves the right to make changes and alterations to this job DESCRIPTION , as he/she may deem reasonable, after due consultation with the post holder.

6 PERFORMANCE AGREEMENT The performance agreement of the incumbent, which contains a workplan and specific target dates, should be read as an extension of this job DESCRIPTION . The performance agreement may also contain an annexure outlining any standard operating procedures that the incumbent should adhere to during the execution of his/her key performance areas. JOB DESCRIPTION AGREEMENT SIGNATURE OF POSTHOLDER SIGNATURE OF MANAGER DATE: DATE.