BY ORDER OF THE AIR FORCE INSTRUCTION 65-114 …

1 NOTICE :This publication is available digitally on the AFDPO WWW site at: WITH THIS PUBLICATION IS MANDATORYBY ORDER OF THESECRETARY OF THE AIR FORCE AIR FORCE INSTRUCTION 65-11426 AUGUST 2005 Financial ManagementTRAVEL POLICY AND PROCEDURES FORFINANCIAL SERVICES OFFICES ANDFINANCE OFFICES-RESERVE COMPONENTOPR: AFAFO/FMFF (MSgt Jurgen G. Fleck) Certified by: AFAFO/FMF (Col Patrick A. Coe) Pages: 166 Distribution: FThis INSTRUCTION implements Air FORCE Policy Directive (AFPD) 65-1, Management of Financial Servicesand provides guidance on supplemental procedures for processing travel orders and claims for the AirForce as authorized in the DoDFMR, Volume 9, Chapter 1. Information in this part should not be con-strued as modifying the Joint Federal Travel Regulations (JFTR), the Joint Travel Regulations (JTR), andthe DoDFMR, Volume 9 that controls under all circumstances.

2 Maintain and dispose of all records cre-ated as a result of prescribed processes in accordance with Air FORCE Manual (AFMAN) 37-139, RecordsDisposition Schedule. SUMMARY OF REVISIONSThis document is substantially revised and must be completely reviewed. This is a revision (reformatted) of the AFR 177-103, 31 December 1991. It restores information previ-ously deleted during the conversion from DFAS-DE into AFI 65-103, Volume 2. It clarifies theprocedures for use of (Contracted) Commercial Travel Office (CTO) when personally arranging travel,paragraph It establishes new procedures for reimbursement of excess baggage cost when authorizedin conjunction with temporary duty (TDY), paragraph ; it clarifies the methods to change the selectedmeal option under proportional per diem, paragraph ; it clarifies the reimbursement for charges con-nected to ATM withdrawals, paragraph ; it clarifies the policy for use of more than two privatelyowned conveyances during permanent change of station (PCS), paragraph ; updated examples ofPCS travel involving ocean-going ferries, paragraph ; clarifies procedures for dependency determi-nations, paragraph ; clarifies procedures for retirement and separation payments before the effectivedate of retirement or separation, paragraph.

3 Establishes new procedures for POV storage when POVtransportation is authorized, Section 5E.; establishes procedures for Reserve Component members utiliz-ing the 44 day leave program, paragraph ; clarifies the procedures for consecutive overseas tourleave travel and in-place consecutive overseas tour, paragraph ; establishes procedures for pre-pay-ment sampling and review of settled travel claims, paragraph ; establishes standard DoD traveladvance policy, paragraph ; establishes procedures for properly recording PCS advances under the2 AFI65-114 26 AUGUST 2005automated travel record accounting system, paragraph ; clarifies procedures for follow-up for out-standing advances, paragraph ; clarifies relocation income tax allowance (RITA), paragraph ;and clarifies inclusion in earned income, paragraph Chapter 1 APPLICABILITY AND GENERAL INFORMATION .. Suggestions..11 Chapter 2 ADMINISTRATION AND GENERAL PROCEDURES Travel Orders Required for Payment.

4 Travel Effectiveness..12 Chapter 3 TRANSPORTATION AND ACCOMPANIED BAGGAGE ALLOWANCES AND LOCAL TRAVEL ALLOWANCES of (Contracted) Commercial Travel Offices.. Transportation Mode.. Flag Air Carrier (Certificated Air Carrier) Use.. Travel.. for the Cost of Damages to Commercial Rental Vehicles.. Travel: .. Baggage.. Charges for Cancelled Airline Reservations or Tickets..16 Chapter 4 TEMPORARY DUTY TRAVEL of Aircrew Members (Military Members Only).. Diem Entitlement for TDY with or without a Fixed-Starting Date.. Travel: .. Travel and Leave (Military Members Only): .. Travel Time.. Authorized to Subsist Out.. Duty.. Travel Involving International Dateline..23 AFI65-114 26 AUGUST Expense Allowance (AEA).. and Use of Government Quarters.. to Selected Meal Options.. on TDY with a Joint Task FORCE .. Communication Services.. for Charges Connected to ATM Withdrawals.. Registration Fees.

5 Service Charges for Cancelled Airline Reservations or Tickets.. Miscellaneous Expenses..25 Table Travel Time and Leave Determination (Round Trip TDY).. 26 Table Travel Duty Status Determination for Departure Day from and Arrival at PDS when not involved in Allowable Travel Time.. 27 Figure of TDY Travel by POC when Determined Advantageous to the Government.. 28 Figure Travel by POC when not Advantageous to the Government.. 29 Figure Using Mixed Modes.. 32 Figure Travel by POC when not Advantageous to the Government and Actual Cost Exceeds Constructed Government Cost .. 34 Figure of Inpatient TDY when Subsisting Out.. 37 Figure of Travel Time/Per Diem Payable when Traveling over the International Date Line (IDL).. 38 Figure AF Form 2282, Statement of Adverse Effect Use of Government Facilities.. 39 Chapter 5 PERMANENT DUTY TRAVEL FOR MILITARY MEMBERS 40 Section 5A Member Travel and Transportation Options.

6 (JFTR, par. U5105).. Route Temporary Duty (TDY).. , Reenlistment, or Induction.. Via Designated Place.. Travel.. from the Service or Relief from Active Duty.. Travel Time Computation..414 AFI65-114 26 AUGUST .. of Embarkation (POE) and Debarkation (POD).. Involving POV Port and POE/POD.. Assistance Program (RAP).. PCS Travel.. Time.. Per Diem Entitlement at Separation Processing Station of Choice (SPBC).. of More Than Two Privately Owned Conveyance (POC) for PCS, Separation/ Retirement Travel.. PCS Travel Involving Ocean-going Ferries..44 Section 5B Dependent Travel (JFTR, Chapter 5, Part C and Appendix A).. Determination.. Allowance in Lieu of Transportation (MALT) PLUS Per Diem.. and Transportation Involving Old and/or New Non-PDS Location.. Dependents..45 Section 5C Household Goods. (JFTR, Chapter 5, Part D).. Procured Move (PPM) for Transporting Personal Property.. Transportation Services Directly Procured by the Member with a Commercial Company.

7 Not Reimbursable: ..46 Section 5D Transportation of Privately Owned Motor Vehicle (POV).. Processing Time.. of POV at Personal Expense.. Determination of Vehicle Port/VPC.. Restrictions..47 Section 5E POV Storage when POV Transportation is not Authorized. (JFTR, Chapter 5, Part E, Section 2). Eligibility..47 Section 5F Mobile Home Allowance. (JFTR, Chapter 5, Part F). 47 AFI65-114 26 AUGUST 20055 Figure of PCS Travel via Ocean-going Ferry (CONUS to Alaska).. 48 Figure Travel via Ocean-going Ferry (Alaska to CONUS).. 51 Figure of Non-concurrent PCS Travel for Dependents by POC .. 54 Figure of Non-concurrent PCS Travel for Dependents by Government Procured Transportation (formerly called Transportation Request (TR)).. 55 Figure of Actual Commercial Costs for Dependent PCS Travel.. 56 Figure of Dependents PCS Travel by Mixed Modes.. 57 Figure of POV Pickup Concurrent with TDY En Route PCS.

8 59 Chapter 6 TRAVEL AND TRANSPORTATION ALLOWANCES UNDER SPECIAL CIRCUMSTANCES AND CATEGORIES States Air FORCE Academy Cadets.. Incident to Applicant Processing.. of Expenses Incurred in Performance of Official Recruiting Crews.. Area Travel any Tour Less than 20 Weeks.. Duty Training (ADT).. Duty Training (IDT).. Duty without Pay.. of the Senior Reserve Officer Training Corps (SROTC).. Professions Scholarship Program (HPSP) Reservists.. Charges for Quarters/Surcharge in Government Dining Facility.. Consecutive Overseas Tour (COT) Leave Travel/In Place Consecutive Overseas Tour (IPCOT).. Hospitalization Resulting in Permanent Change of Station (PCS).. Funded Rest and Recuperative (R&R) Leave Transportation.. Disciplinary Travel.. of Remains of Deceased Members and Deceased Dependents.. Under Permissive Travel Authorizations.. RC Members Traveling to Medical Appointments..66 Figure of Consecutive Overseas Tour Travel.

9 67 Figure Consecutive Overseas Tour.. 696 AFI65-114 26 AUGUST 2005 Chapter 7 PREPAYMENT AUDIT PROCEDURES Authority and Limitations.. : .. Approved.. Sampling and Review of Settled Travel Claims.. Requirements..74 Figure of a Control Log.. 76 Figure Report.. 77 Figure Audit Checklist.. 78 Figure Interval Determination Chart.. 80 Chapter 8 PROCESSING TRAVEL VOUCHERS 81 Section 8A Military Travel .. of the Forms.. Preparation.. Form 1351, Travel Voucher.. Form 1351-2, Travel Voucher or Subvoucher.. Form 1351-2c, Travel Voucher or Subvoucher.. Form 1351-3, Statement of Actual Expenses.. Form 1351-6, Multiple Travel Payment List.. 1164, Claim for Reimbursement for Expenditures on Official Business: .. Itinerary Use.. Attachments and Statements Affecting Computation.. : .. and Distribution of Copies.. Debt Collection.. or Collecting Travel Payments--Purpose and Scope.

10 Logs..90 AFI65-114 26 AUGUST Multiple Accounting Classifications and Travel Involving Two Fiscal Years.. Refusal of Amount Due.. Gratuities.. Payments Control.. Processing .. Summer TDY Programs.. Mobilization Augmentee (IMA) Reservists.. Retirement /Separation..95 Section 8B Dependent Travel must substantiate claims for reimbursement for travel of dependents in these specific cases: .. Travel for Home Basing and Follow-on Assignments..96 Section 8C Dislocation Allowance Members must substantiate claims for dislocation allowance with the following .. Processing Requirements: ..96 Section 8D Shipment and Storage of Privately Owned Vehicle Procedure and Authority for Shipment of Privately Owned Vehicle.. Procedures and Authority for Storage of Privately Owned Vehicle..98 Section 8E Household Goods for Personally Procured Transportation.. Services .. Procured Move (PPM) for Moving Personal Property.