CPWD WORKS MANUAL

1 GOVERNMENT OF INDIA central public WORKS department cpwd WORKS MANUAL 2003 All Rights Reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronically or mechanically, including photocopying, recording or any information storage or retrieval system, without prior permission in writing from the Director General ( WORKS ) cpwd , New Delhi or in accordance with the provisions of the Copyright Act, 1956 (as amended). Any person who does any unauthorised act in relation to this publication may be liable to criminal prosecution and civil claims for damages. Contents CHAPTER I: WORKS SECTION 1: CLASSIFICATION OF FUNCTIONS OF central PWD .. CLASSIFICATION OF WORKS .. Original WORKS .. Petty SECTION 2: STAGES FOR EXECUTION OF WORKS .. Urgent and Emergent Administrative Approval .. Road Projects.

2 Approval to work of additions and alterations .. Excess over administrative Expenditure Powers of Expenditure Sanction .. Excess over Expenditure Technical Deviation in Technical Sanction .. Technical Sanction to Completion of WORKS .. Appropriations and Powers for appropriation and SECTION 3: DEPOSIT Powers to Undertake Deposit WORKS .. Realization of Contribution for Deposit WORKS .. Execution of Deposit WORKS .. SECTION 4: PREPARATION OF Preliminary Plinth areas for Residential Detailed Schedule of Provision for Recasting of Supplementary Revised Remunerative and non-remunerative WORKS .. Additions and Alterations Petty WORKS .. Estimates for Road Estimates for Furniture .. Purchase of Repairs to leased and requisitioned Hiring of Powers for hiring Annexure - SECTION 5: EXECUTION OF WORKS .

3 Preliminaries .. Inspection of WORKS .. SECTION 6: Expenditure on Survey Expenditure on Expenditure on Inauguration .. Register of Safety of Buildings/Structures .. Disposal of Govt. Fixing Reserve Powers for acceptance of Tenders for Disposal of Government Consulations with department of Engaging CHAPTER II: work ACCOUNTS SECTION 7: MEASUREMENT General .. Writing of Measurement Recording of Measurement .. Test Checking of Recording Measurements for Earth Levelling work .. Review of Measurement Review Notes by Divisional Loss of Measurement SECTION 8: STANDARD MEASUREMENT Writing of Standard Measurement Books .. Check by Superior Officers .. Submission of SECTION 9: PREPARATION, EXAMINATION AND/OR VERIFICATION AND PASSING BILLS FOR Preparation of Forms of Bill for Payment and Authorities to Pass the Payment for work Done.

4 SECTION 10: DOCUMENTATIONS OF Bills Contractors Register of WORKS .. Materials Account .. Cement Hire Charges of Plant and Machinery .. Dismantled Materials Accounts .. Losses of Government SECTION 11: ACCOUNTING PROCEDURE FOR WORKS EXECUTED BY cpwd OUTSIDE General .. Procedure for obtaining Finance to meet the Expenditure .. Cash Book .. Drawal from Classification of RBI Accounting and clearance of transactions relating to RBI Accounting of Expenditure on Accounting of Expenditure on Establishment .. Cash Balance with the Local Bank Reconciliation Statement to be prepared .. Departmental Charges .. Delegation of Annexure: Form A 77 B: Statement showing the RBI Drafts issued during the month : Schedule of Debit/Credit to SECTION 12: GENERAL DEPARTMENTAL CHARGES.

5 General .. Departmental Charges on Percentage Rates of Departmental Levy of Charges for WORKS Departmental charges for Fair Rent Departmental charges for Coal Mines WORKS and other Departmental charges for WORKS in Departmental charges for WORKS of National Capital Territory of Departmental charges for Horticultural Departmental charges for Local Levy of Fees by the cpwd Consultancy Services .. CHAPTER III: CONTRACTS SECTION 13: CONTRACTS AND What is a Contract .. Forms to be used for Form No. 6 .. Form No. 7 Percentage Rate Tender .. Form No. 8 Item Rate Form No. 9 Supply of Materials .. Form No. 10 Form No. 11 work Order .. Form No. 11A work Form Lump-Sum Form No. 47 Tender for Demolition of World Bank SECTION 14: AWARD OF work WITHOUT CALL OF Powers.

6 Award of WORKS to Registered Labour Co-operative Societies .. Award of work to Contractors belonging to Scheduled Castes and Scheduled Purchase Preference to public Sector Annexure .. SECTION 15: PREPARATION OF TENDER DOCUMENTS .. Invitation of Tenders for Component Parts .. Composite Preparation of Notice Inviting SECTION 16: PUBLICITY OF Pre-bid Restricted Pre-qualification of Duties of Head Time limit for Publicity of Tenders .. Scope of Publicity of Formalities for Re-invitation of Tenders .. Annexure Register of NITS issued during the .. SECTION 17: SALE OF TENDER DOCUMENTS .. Issue of Tender Documents for Specialised List of Specialised Items/ Procedural Sale of Tender Documents to Registered Supply of Duplicate Set of Tender Procedure for issuing Tender Documents to non-registered Sale of Tender Documents for Balance Time Interval between sale of Tender Documents and Opening of Scale of Charges for Tender Accounting of Tender SECTION 18: RECEIPT, OPENING AND ACCEPTANCE OF Receipt of Opening of Acceptance of central WORKS Board.

7 Composition of the Acceptance of Tenders at Market Rates with allowable Award of WORKS to Pubic Sector Award of work to State Government Contractors and Contractors of other Acceptance of Single Tender .. Procedure for Conducting Negotiations .. Procedure for Conducting Negotiations for Award of Contracts requiring approval of the ADG/DGW/ central WORKS Board .. Communication of Acceptance of Annexure .. SECTION 19: EARNEST Necessity for Earnest Rates of Earnest Mode of Refund of Earnest Earnest Money is not Security Deposit .. Forfeiture of Earnest SECTION 20: SECURITY DEPOSIT .. Rate of Security Forms of Security Deposit .. Repayment/Retransfer of Security FDR s as Security SECTION 21: REFUND OF SECURITY DEPOSIT AND PERFORMANCE Conditions for Refund of Security Lumpsum Deposits Recoveries and Time Limit on Claims for Refund of Security Deposit.

8 Refund of Security Deposit, regarding Specialised Items of Divisional Accountant s Responsibility for Prompt Refund of Security Deposit .. SECTION 22: AGREEMENTS/CONTRACTS ESSENTIAL Power to Sign Recording of Date of Acceptance of Tender in the Supply of Copies of Contracts to Certification and Safe Custody of Supplementary Percentage above/below under Clause Completion of Annexure Proforma for Weading out and Destruction of old Agreements .. SECTION 23: EXTRA SUBSTITUTED AND DEVIATED ITEMS OF work .. Deviation .. Prior Sanction of Competent Authority Extra/Substituted Fixation of Rates for Deviated/Extra/Substituted Measurements for Inadmissible Rates for Extra Items allowing Profits and Overheads on Stipulated Material Supplied to Contractors .. SECTION 24: SITE ORDER BOOKS AND INSPECTION REGISTERS.

9 Maintenance of Site Order Books .. Maintenance of Inspection Annexure Inspection Register .. SECTION 25: ISSUE OF MATERIALS TO Issue of Issue of Materials when not Issue, Supply and Recovery of Cost of Materials .. Issue Return of Surplus Instructions Regarding Storage of Cement in Issue of Next Half Day s Cement Issue of Material Against Bank Guarantee .. SECTION 26: MATERIALS ARRANGED BY THE Conditions for Conditions for SECTION 27: ISSUE OF TOOLS AND Conditions for Calculation of Hire SECTION 28: EXTENSION OF TIME AND COMPENSATION FOR General Requirements of Clause Powers of Officers for Grant of Extension of Grant of Extension to Time Without Application .. Form of Application for Extension of Extension of Time Without Levy of Compensation under Clause Section 74 of The Indian Contract Act, 1872.

10 Proforma for Intimating Compensation under Clause Annexure Proforma for Hindrance Register .. SECTION 29: PAYMENTS TO Requirement of Clause Final Time Schedule for Payment of Bills .. Inspection of WORKS by Senior Payment through Deduction of Income Tax at SECTION 30: PAYMENT FOR SUB-STANDARD Procedure for Acceptance of Sub-standard work .. Acceptance of Sub-standard Annexure - I: Specimen of Letter by the Executive Engineer to Contractor for Provisional Reduction in Rate for Sub-standard Annexure - II: Specimen of Letter of Contractor s Acceptance of Provisional Reduction of Rate for Sub-standard SECTION 31: ADVANCE PAYMENTS .. Advance Payment to Private Firms/Autonomous Bodies for Chemical Analysis and Testing of Materials .. Secured Grant of Mobilization Advance to the Contractors for Executing Capital Intensive WORKS .