Transcription of extranet.milestone-mgt.com
1 2018 DATES TO REMEMBERS chedules& CalendarsMonthDue DateJanuary25 February22 March29 April26 May31 June28 July26 August30 September27 October25*November15*December13* Exception to the "last Thursday of every month" due to Holidays. Community Directors and Assistant Community Directors should attend this monthly Meeting Agenda Items CallLast Thursday of Each Month at 3 CST Bills submitted by noon on the dates below could be reflected in the current month's financial MonthTuesday, 1/30/18 Tuesday, 2/27/18 Tuesday, 3/27/18 Tuesday, 4/24/18 Tuesday, 5/29/18 Tuesday, 6/26/18 Tuesday, 7/31/18 Tuesday, 8/28/18 Tuesday, 9/25/18 Tuesday, 10/30/18 Tuesday, 11/27/18 Thursday, 12/27/18 Payscan is in real time. So anything final approved before checks are cut, could get paid in that week. Anything not final approved by check run, may or may not be moved to the next week or GL month (if at the end of the month). Remember, AP has no control over when an invoice is approved within the workflow; which will progress the invoice to the next step.
2 2018 Corporate and Site Accounts Payable Close ScheduleMonth End Close DatesWednesday, 1/31/18 Wednesday, 2/28/18 Friday, 3/30/18 *Monday, 4/30/18 Thursday, 5/31/18 Friday, 6/29/18 *Tuesday, 7/31/18 Friday, 8/31/18 Friday, 9/28/18 *Wednesday, 10/31/18 Friday, 11/30/18 Monday, 12/31/18* GL Period will continue to end of calendar month but the close-out process will occur on the date indicated as the last normal business day of the month YARDI Month End Close Schedule Submit by 3:00 CSTM onthDateJanuary15thFebruary15thMarch15th April16thMay15thJune15thJuly16thAugust15 thSeptember17thOctober15thNovember15thDe cember17th 2018 Resident StatementData DatesYardi data, such as resident balances, is provided to each Utility Provider at the end of business of the day listed below, typically around 6pm CST.
3 This data is provided on this date each month so that resident statments are as up to date and accurate as possible before being mailed out to residents. Also, please remember that additional data, such as occupancy and number of occupants, are sent to Utility Providers on or around the 7th of each month, or the next business day, (M-F) for them to compute the utility charges. It is very important that all move-in and move-out information is correct as of that day each Batch Renewal Dates All States (Excluding Montgomery County, MD) date Renewal Rates Generated Deliver Letters By Month of Lease Expiration Period Include MTM Leases 12/25/17 01/01/18 March 16th - 31st No 01/10/18 01/15/18 April 1st - 15th No 01/25/18 02/01/18 April 16th - 30th No 02/10/18 02/15/18 May 1st - 15th No 02/22/18 03/01/18 May 16th - 31st No 03/10/18 03/15/18 June 1st - 15th Yes 03/25/18 04/01/18 June 16th - 30th No 04/10/18 04/15/18 July 1st - 15th No 04/25/18 05/01/18 July 16th - 31st No 05/10/18 05/15/18 August 1st - 15th No 05/25/18 06/01/18 August 16th - 31st No 06/10/18 06/15/18 September 1st - 15th Yes 06/25/18 07/01/18 September 16th - 30th No 07/10/18 07/15/18 October 1st - 15th No 07/25/18 08/01/18 October 16th - 31st No 08/10/18 08/15/18 November 1st - 15th No 08/25/18 09/01/18 November 16th - 30th No 09/10/18 09/15/18 December 1st - 15th Yes 09/25/18 10/01/18 December 16th - 31st No 10/10/18 10/15/18 January 1st - 15th No 10/25/18 11/01/18 January 16th - 31st
4 No 11/10/18 11/15/18 February 1st - 15th No 11/25/18 12/01/18 February 16th - 28th No 12/10/18 12/15/18 March 1st - 15th Yes 12/25/18 01/01/19 March 16th - 31st No New Year's DayClosedMonday, January 1, 2018 Memorial DaySkeleton Crew 12:00 PM - 4:00 PM Monday, May 28 Independence DaySkeleton Crew 12:00 PM - 4:00 PM Wednesday, July 4 Labor DaySkeleton Crew 12:00 PM - 4:00 PM Monday, September 3 Thanksgiving DayClosedThursday, November 22 Day After ThanksgivingSkeleton Crew 12:00PM - 4:00 PMFriday, November 23 Skeleton Crew 10:00AM - 2:00 PMMonday, December 24 Christmas DayClosedTuesday, December 25 New Year's Eve DaySkeleton Crew (no time and a half) 10:00 AM - 2:00 PMMonday, December 31 New Year's DayClosedTuesday, January 1, 2019 Reminder:Easter Sunday:Closed = On-call emergency staffSkeleton Crew = Minimum coverage2018 Site Holiday ScheduleWe expect leasing offices to have Skeleton Crew coverage on Dec.
5 24th and 31st. It will be up to the Community Directors and your Regional Manager to arrange the schedules so all associates will be able to enjoy time off for the holidays while still maintaining the operations and needs of the community. Christmas EveSites will close all day on Easter Sunday. Associates may utilize vacation time, personal time, or make up the time during the remainder of the work an associate works on a holiday, they may take an alternate day off within that pay period depending on business needs. If the associate is non-exempt, they will be paid time and a half for any hours worked on the actual holiday. If the associate normally has the holiday off, they may either take an alternate day off that week or receive the holiday pay in addition to their regular pay. All schedules are subject to management approval depending on business needs. Associates on leave and not actively at work will not receive holiday OfficeHoliday ScheduleMemorial DayClosedMonday, May 28 Independence DayClosedWenesday, July 4 Labor DayClosedMonday, September 3 Thanksgiving DayClosedThursday, November 22 Day After ThanksgivingClosedFriday, November 23 Christmas Eve HolidayClosed Monday, December 24 Christmas Day HolidayClosedTuesday, December 25 New Years HolidayClosedTuesday, January 01, 2019 MonthDue DateJanuary5 February2 March2 April6 May4 June1 July6 August3 September7 October5 November2 December72018 Market Survey ScheduleDue on the first Friday of every monthMonthFinalize Preliminary Bonus Report DeadlineDate Final Bonus Report Emailed to PropertiesCD Emails Final Bonus Report to RMRVP Final ASC Approval via Milestone PortalRM Emails Final Bonus to Monthly Bonus Email AccountUltiPro Signoff Due date (by noon)
6 Pay DayJanuary2558105121519*February292**257 291216*March262121616192116232630*April9 1313161813202327*May711**11141611182125* June48811138151822*July2669116131620*Aug ust303**131717202217242731*September1014 14171914212428*October81212151712192226* November59**912149161923*December3771012 7141721**Bonus Payday**Quarterly Bonus2018 Bonus Sign Off/UltiPro Schedule and Pay date ScheduleJanuary 2018 February 2018 SunMonTueWedThuFriSatSunMonTueWedThuFriS at12345612378910111213456789101415161718 1920111213141516172122232425262718192021 2223242829303125262728 SunMonMarch 2018 April 2018 SunMonTueWedThuFriSatSunMonTueWedThuFriS at12312345674567891089101112131411121314 1516171516171819202118192021222324222324 25262728252627282930312930 May 2018 June 2018 SunMonTueWedThuFriSatSunMonTueWedThuFriS at12345126789101112345678913141516171819 1011121314151620212223242526171819202122 23272829303124252627282930 July 2018 August 2018 SunMonTueWedThuFriSatSunMonTueWedThuFriS at12345671234891011121314567891011151617 1819202112131415161718222324252627281920 2122232425293031262728293031 September 2018 October 2018 SunMonTueWedThuFriSatSunMonTueWedThuFriS at11234562345678789101112139101112131415 1415161718192016171819202122212223242526 27232425262728292829303130 November 2018 December 2018 SunMonTueWedThuFriSatSunMonTueWedThuFriS at12314567891023456781112131415161791011 1213141518192021222324161718192021222526 27282930232425262728293031= Payday=TimeSaver Sign off due by Noon= Holiday - Closed= Non-Holiday Skelton Crew= Holiday Skelton Crew= Closed- not company holiday =Payday & Quarterly bonus payout2018 Payroll CalendarJanuary 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday123456 Market Survey DueUltiPro Sign Off Due by 12 CST Sites Closed.
7 Corporate Closed Payday78910111213 Final Bonus Report Emailed to PropertiesBatch Renewal Rates April 1st--April 15th14151617181920 Resident Statements UltiPro Sign Off Due by 12 CST Payday/Bonus Pay21222324252627 Batch Renewal Rates April 16th-April 30thMonthly Meeting Items Agenda Call28293031 UltiPro Sign Off Due by 12 Safety Meeting DueYardi Month End Close by 3 PMAccounts Payable Close NoonFebruary 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday123 Market Survey DuePayday and Quarterly Bonus Pay Out45678910 Final Bonus Report Emailed to Properties Batch Renewal Rates May 1st-15th 121314151617 UltiPro Sign Off Due by 12pmResident Statements Update Emergency Contact List and send to your Admin AsstBonus PayPayday18192021222324 Batch Renewal Rates May 16th-31st Monthly Meeting Items Agenda Call25262728 UltiPro Sign Off Due by 12pmAccounts Payable Close NoonMonthly Safety Meeting DueYardi Month End Close by 3 PMMarch 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday123 Market Survey Due Payday4678910 Clean Check ScannerBatch Renewal Rates June 1st-15th 11121314151617 UltiPro Sign Off Due by 12 CSTR esident Statements 181920212224 Final Bonus Report Emailed to PropertiesBatch Renewal Rates June 16th-31st 25262728293031 UltiPro Sign Off Due by 12 CSTA ccounts Payable Close NoonYardi Close by 3pm CST TOMORROWE quipment Inspection List Due Monthly Meeting Items Agenda CallSafety Meeting DueCommunity Awareness Meeting Due TOMORROWP ayday & Bonus PayApril 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday1234567 Market Survey Due891011121314 UltiPro Sign Off Due by 12 CST Payday151617181920 Final Bonus Report Emailed to PropertiesResident Statements 222324252627 UltiPro Sign Off Due by 12
8 CSTA ccounts Payable Close NoonMonthly Meeting Items Agenda CallBonus Pay PaydaySafety Meeting DueBatch Renewal Rates July 16th-31st Yardi Close 3PM CST2930 May 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday123456789101112 UltiPro Sign Off Due by 12 CSTB atch Renewal Rates August 1st-15th Payday and Quarterly Bonus 13141516171819 Final Bonus Report Emailed to PropertiesResident Statements 20212223242526 UltiPro Sign Off Due by 12 CSTB atch Renewal Rates Due August 16th-31st Payday2728293031 Corporate Office Closed Accounts Payable Close NoonMonthly Meeting Items Agenda CallSites Skeleton Crew 12-4 Safety Meeting DueYardi Close by 3pm CSTM arketSurvey DueJune 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday12 Market Survey Due Clean Check Scanner3456789 UltiPro Sign Off Due by 12 CSTB atch Renewal Rates Due September 1st-15th Payday10111213141516 Final Bonus Report Emailed to PropertiesResident Statements 17181920212223 UltiPro Sign Off Due by 12 CSTB onus Pay Payday24252627282930 Batch Renewal Rates Due September 16th-30th Accounts Payable Close NoonYardi Close by 3pm CST TOMORROWS afety Meeting DueMonthly Meeting Items Agenda Call Community Awareness Meeting Due Equipment Inspection Checklist Due Semi Annual Property Inspection DueJuly 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday1234567 Market Survey DueUltiPro Sign Off Due by 12 CSTC orporate Office Closed Site Skeleton CrewPayday891011121314 Final Bonus Report Emailed to Properties15161718192021 UltiPro Sign Off Due by 12 CSTB atch Renewal Rates Due October 1st-15th Resident
9 StatementsBonus PayPayday22232425262728 Monthly Meeting Items Agenda Call293031 Safety Meeting DueBatch Renewal Rates Due October 16th-31st UltiPro Sign Off Due by 12 CSTY ardi Close by 3pm CSTA ccounts Payable Close NoonAugust 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday1234 Market Survey DuePayday and Quarterly Bonus57891011 Batch Renewal Rates Due November 1st-15th 12131415161718 UltiPro Sign Off Due by 12 CSTR esident StatementsPayday19202122232425 Final Bonus Report Emailed to PropertiesUpdate Emergency Contact List & Email to your Admin AsstBatch Renewal Rates Due November 16th-30th 262728293031 UltiPro Sign Off Due by 12 CSTA ccounts Payable Close NoonYardi Close by 3pm CST Monthly Meeting Items Agenda CallSafety Meeting DueBonus Pay PaydaySeptember 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday1235678 Market Survey DueLabor Day Corporate Office Closed Batch Renewal Rates Due December 1st-15th Site Skeleton Crew Payday9101112131415 Clean Check ScannerUltiPro Sign Off Due by 12 CSTP ayday16171819202122 Final Bonus Report Emailed to PropertiesResident Statements23242526272829 UltiPro Sign Off Due by 12 CSTA ccounts Payable Close NoonMonthly Meeting Items Agenda CallCommunity Awareness Meeting DueQuarterly Equipment Inspection Due30 Batch Renewal Rates Due Decembver 16th-31st Yardi Close by 3PM CST TOMORROW Safety Meeting DueBonus Pay PaydayOctober 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday123456 Market Survey Due 78910111213 UltiPro Sign Off Due by 12 CSTB atch Renewal Rates Due January 1st-15th Payday14151617181920 Final Bonus Report Emailed to PropertiesResident Statements 21222324252627 UltiPro Sign Off Due by 12 CSTB atch Renewal Rates Due
10 January 16th-31st Monthly Items Agenda Call Bonus Pay/Payday28293031 Accounts Payable Close NoonSafety Meeting DueYardi Close by 3pm CSTN ovember 2018 SundayMondayTuesdayWednesdayThursdayFrid aySaturday123 Market Survey Due45678910 UltiPro Sign Off Due by 12 CSTB atch Renewal Rates Due February 1st-15th Payday and Quarterly Bonus Pay Out11121314151617 Final Bonus Report Emialed to PropertiesMonthly Meeting Items Agenda CallResident