Pontoon Construction Project Project Management Plan

1 Pontoon Construction Project Project Management plan August 2010 Part 2: Design-Build Construction Project Submitted by: Julie Meredith SR 520 Program Director SR 520 Bridge Replacement and HOV Program Washington State Department of Transportation 600 Stewart Street, Suite 520 Seattle, WA 98101 Table of Contents Project ENDORSEMENT ..3 1. Project DESCRIPTION ..5 Project MISSION STATEMENT OF THE Pontoon Construction Project : ..6 MAJOR MILESTONES ..6 2. TEAM TEAM VALUES.

2 7 MEASURES OF SUCCESS ..7 TEAM IDENTIFICATION ..7 ORGANIZATION CHART ..8 ROLES AND 3. BUSINESS ADMINISTRATION AND Project CONTROLS ..12 BUSINESS GROUP STAFF RESPONSIBILITIES ..12 CONTRACT COMPLIANCE ..13 CHANGE Management ..14 SCHEDULING ANALYSIS ..15 FINANCE AND RISK PERFORMANCE MEASURES ..16 CONTRACTOR REPORTING ..17 OFFICE PROJECTWISE ..18 CENTRIC Project FINAL DESIGN DOCUMENTATION ..19 Construction RECORDS.

3 19 PERMANENT FINAL TEMPORARY FINAL ADMINISTRATIVE RECORDS ..21 FINAL RECORDS PREPARATION ..21 FINAL RECORDS STORAGE ..22 OFFICE 4. COMMUNICATIONS DESIGN-BUILDER ..23 EXTERNAL ..25 Pontoon Construction Project Project Management plan Part 2: Design-Build Construction Data Date: August 2010 Page 1 KEY KEY ISSUES ..28 PUBLIC PERCEPTION ..29 5. ENVIRONMENTAL DOCUMENTATION AND PERMITTING ..30 6. QUALITY Management APPROACH.

4 32 7. DESIGN OVERSIGHT plan ..33 DESIGN-BUILD ALIGNMENT ..33 DESIGN QUALITY 8. Construction OVERSIGHT ..35 Construction QUALITY PARTNERING PROCESS ..35 Construction OVERSIGHT AND AUDIT INDEPENDENT QUALITY VERIFICATION 9. ENVIRONMENTAL COMPLIANCE OVERSIGHT ..39 TEAM IDENTIFICATION ..39 ROLES AND ENVIRONMENTAL COMPLIANCE OVERSIGHT PARTNERING PROCESS ..40 ENVIRONMENTAL OVERSIGHT AUDIT PROCESS ..41 ENVIRONMENTAL OVERSIGHT TOOLS AND STRATEGIES.

5 42 INTERNAL COMMUNICATIONS ..44 EXTERNAL 10. SAFETY ..46 SAFETY OFFICE SAFETY ..46 ON-SITE SAFETY ..47 TRAFFIC Management ..47 11. TRANSITION plan AND Project PHASING OUT OFCONSULTANT RESOURCES ..48 TRANSITION OF SR 520 Project STAFF ..48 TRANSITION OF OLYMPIC REGION STAFF ..48 Project PHASES ..48 EMPLOYEE TRANSITION EMPLOYEE DEVELOPMENT ..50 APPENDIX 1: CONTACT LIST APPENDIX 2: RESPONSIBILITY MATRICES AND TASK FORCE ASSIGNMENTS APPENDIX 3: RISK MATRIX FORM APPENDIX 4: PROCESS DOCUMENTS APPENDIX 5: SR 520 PROGRAM CHARTER Pontoon Construction Project Project Management plan Part 2: Design-Build Construction Data Date: August 2010 Page 2 Pontoon Construction Project Project Management plan Part 2: Design-Build Construction Data Date: August 2010 Page 4 1.

6 Project DESCRIPTION Introduction The SR 520 Pontoon Construction Design-Build Project has several unique features that make it different from the way WSDOT traditionally manages Construction projects. These unique features present both challenges and opportunities for successful implementation of the Project . At the time of bid opening, the Project was the largest bid opening in WSDOT history. Design-Build is an alternative Project delivery method for WSDOT and has been used on several WSDOT projects to date. It is also the first Project in the United States that has been awarded prior to the completion of NEPA Environmental Impact Statement and Record of Decision.

7 Additionally, the WSDOT Project team will blend teams from different WSDOT regions. A Project Management plan (PMP) was prepared in July 2009 for the pre-award phase of the Pontoon Construction facility and pontoons. Subsequently, the schedule for procurement was accelerated. A request for proposal was issued on August 24, 2009 and the contract was executed on February 12, 2010. This Design-Build Project Management plan will be implemented for the design-build contract phase of the Project and serves as Part 2 of the overall updated PMP. This Project Management plan (PMP) will describe the general responsibilities of the Project Team.

8 In addition to the PMP several plans will be developed and implemented to ensure compliance with this PMP as well as State and Federal policy. The specific plans will include processes, flow diagrams, responsibility matrices, organizational charts, and other pertinent information to guide the Project staff. Project Scope The SR 520 Pontoon Construction Project is a Design-Build (DB) Project under the oversight of the SR 520 Bridge Replacement and HOV Program. Kiewit-General (K-G) was selected as the Design-Builder through a competitive design-build procurement process.

9 The purpose of the Pontoon Construction Design-Build Project is to deliver pontoons needed to replace the existing traffic capacity of the SR 520 Evergreen Point Bridge. The pontoons will be stored in case they are needed for catastrophic failure response, or until they can be incorporated into the proposed Evergreen Point Bridge replacement. To achieve this purpose, this Project will build a new casting basin facility that can accommodate simultaneous Construction of multiple pontoons and construct the pontoons needed for the first phase of the proposed bridge replacement.

10 WSDOT intends to maintain the availability of the proposed facility for Pontoon Construction Project Project Management plan Part 2: Design-Build Construction Data Date: August 2010 Page 5 Construction of additional pontoons needed to accommodate foreseeable improvements to the Evergreen Point Bridge. When the facility is no longer needed to build SR 520 bridge pontoons, WSDOT would maintain the facility while adhering to environmental regulations applicable to the site and facility until decisions are made about the facility s future.