SAP Project System

1 SAP Project SystemOverviewMario FranzProject SystemSAP Suite Solution System is part of SAP ssolution for Project and PortfolioManagement. Project Systemhelps you manage the projectthrough its entire life cycle, fromsetting up a structure, to drawingup detailed plans, to execute andcompleting the of its tight integrationinto financial and logistic coreenterprise processes ProjectSystem can especially be usedfor large and complex projectssuch as construction, production,maintenance, investment, orcosts projects in all Builder and Project Planning BoardProject StructuringIn Project System you can use WorkBreakdown Structures (WBS) andNetworks to structure your projectshierarchical and/or using networktechniques.

2 Milestones anddocuments help you to mark projectevents of particular interest anddocument your Project can set up Project structuresmanually or based on structures can also becreated automatically from salesdocuments or cProjects projects access control lists, partnerdata and persons responsible youcan easily define authorizations andresponsibilities for Project Display of WBS and NetworksProject SchedulingProject System provide various dateplanning functions. Flexible schedulingtechniques can be used to calculateearliest/latest dates, floats or criticalpaths within dates, such as requirementdates of materials, services orcapacities, billing dates or periods ofplanned costs can automatically bederived from planned forecasted, planned andactual dates you can easily identifydeviations from your Project tools such as ProgressTracking, Subnetwork Monitor,Simulations or Milestone TrendAnalysis enables you to manage thedates of your projects Tracking and Project Planning BoardCapacity and Workforce PlanningNetworks in Project System enablesyou to plan.

3 Analyze and level workcenter based capacity requirementsof your can use simulation versions forwhat-If analysis of your projectschedules and capacity detailed workforce planning youcan assign organizational units orindividual personel resources to workpackages of your of the tight integration ofProject System to Human CapitalManagement you can directly accessthe availability or even qualificationsof employes if required duringworkfore Leveling and Workforce PlanningMaterial and External Service PlanningIf you assign material components toNetworks you can plan materialrequirements based on your projectschedule, check the materialavailability and trigger the materialprocurement and delivery later such as Project specific billsof material, bill of material transfer, theopen catalog interface or integrationsto Integrated Product and ProcessEngineering (iPPE) helps you to planmaterials efficiently in Project order to plan external services youcan directly use purchasing inforecords, outline agreements or servicespecifications from MaterialsManagement in Project System .

4 Theopen catalog interface allows you toselect services also from internal orexternal service Components in the Project Builderand Service SpecificationFinancial PlanningYou can use various techniques forplanning costs and revenues in ProjectSystem depending on your financialplanning the cost planning capabilities forexample range from overall costplanning to Easy Cost Planning ordetailed network Pricing helps you to createquotations for customer projects basedon the planned milestones can be used to derivebilling dates automatically from theproject System cash management alsoallows you to plan and monitor incomingand outgoing payments for Cost Planning and Easy Cost PlanningBudget ManagementBudget is the approved coststructure for a Project .

5 You canallocate budget to projects inInvestment Management ordirectly in Project can be distributedhierarchically within the projectstructure. If required you cansuccessively release budgetsand post updates, such asbudget supplements or availability controlenables you to control costsactively by issuing warnings anderror messages when tolerancelimits of the budget are exceededbecause of assigned and Mass Release of Project BudgetsConfirmationsIn the execution phase of projectsconfirmations can be used todocument the actual workperformed and the progress ofindividual work confirmations you can alsoenter forecast information such asthe remaining work or of confirmations thedates and capacity requirementsof your Project will be adapted andactual costs are postedautomatically to the System provides variousconfirmation options

6 Includingindividual and collectiveconfirmations, integration to theCross Application Time Sheet(CATS) or external and Individual ConfirmationProject Related ProcurementReservations or purchaserequisitions can automatically becreated for a Project based on yourmaterial and external can easily track all follow up in-house production and purchasingprocesses related to your Project forexample using the ProMan orProgress and actual costsbecause of purchasing documents,material movements or invoices areautomatically posted to the Project stock helps you tomanage and valuate material in yourproject independently if and Progress TrackingCost Integration and BillingCosts actually incurred are posteddirectly to your Project by accountassignment of documents inFinanical Accounting.

7 Controllingor Materials Management Execution Services you canalso directly post variousdocuments in Easy Cost Planningbased on planned of orders assigned to yourproject can be analyzed in projectreporting and will be checkedagainst the Project billing and resourcerelated billing can be used incustomer projects to control billingprocesses based on the Services and Resource Related BillingClaim Management and WorkflowsProject System supports ClaimManagement using a notification typecalled "claim". You can use claims todocument variances from your projectplan, name the person responsible,and initiate follow-up that are caused by a deviationcan be planned using claims andintegrated into your Project workflows can be used inClaim Management for standard workflows areavailable in Project System in order tonotify persons responsible in case ofdeviations affecting purchase ordersor Project capacity and date because of Network Changes AffectingPurchase Orders and Claim ManagementProject ProgressMilestone trend analysis andProgress Tracking can be used toeffectively monitor the Analysis in ProjectSystem provides several methodsand interfaces to derive andanalyze the POC and other projectprogress values of your

8 Project orindividual work the Progress AnalysisWorkbench you can easily monitorand enter all progress related datafor several values can be calculatedor entered manually using theForecast Workbench for Analysis Workbench andMilestone Trend AnalysisPeriod-End ClosingYou can perform various period-end closing procedures on yourproject to ensure that all projectdata belonging to a period isdetermined and available forpurposes of enterprise period-end closingprocedures for projects are: Overhead calculation Template allocation Project interest calculation Progress and results analysis Project related incoming orderanalysis SettlementYou can use the ScheduleManager to easily plan, carry outand control your period-endclosing Calculation and Schedule ManagerProject ReportingProject System provides variousstandard reports for realtimereporting of financial and logisticproject data as well as predefined report-report interfaces youcan directly navigate from one reportto other more detailed can also define your own reportsand queries depending on yourreporting System reports include.

9 Project and individual structure reports Resource and material reports Hierarchy, cost element and line itemreports Claim and Project progress reportsHierarchy Report and Project Structure OverviewInterfacesProject System provides several optionsto exchange Project data with externalsystems. For example you can usevarious BAPIs to export, import ormaintain Project on the BAPI technology theOpenPS interface allows you tointerchange Project data with MicrsosoftProject Client based on predefinedmapping of SAP ERP EnhancementPackage 3 more than 50 EnterpriseServices are available to interchangeproject data with other systems information on Enterprise Servicesfor Projects can be found on theEnterprise Services Explorer and Enterprise Services WorkplaceCopyright 2008 SAP AGAll rights reservedNo part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG.

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