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1 Xerox WorkCentre 3550 April 2010 Xerox WorkCentre 3550 Quick Use Guide2 Xerox WorkCentre 3550 Quick Use Guide3 EnglishXerox WorkCentre 3550 Quick Use GuideThank you for choosing the Xerox WorkCentre 3550. If you work through the procedures in this book in the order they are presented, you will successfully: Connect the machine Setup the machine Operate the machineContentsSafety and Legal Information .. 4 Install the WorkCentre 3550 .. 6 Configure the Machine .. 6 Your WorkCentre 3550 .. 8 Connecting to the Network .. 13 Install Printer Software ..16E-mail Setup ..19 Making Copies .. 22 Printing a Document ..23 Sending a Fax .. 25 Scanning .. 26 Sending an E-mail ..28 Using the USB Port .. 31 Enhance Productivity .. 33 Troubleshooting .. 35 Further Assistance .. 39 EnglishXerox WorkCentre 3550 Quick Use Guide4 Safety and Legal InformationTo ensure you operate the equipment safely please carefully read the safety and regulatory notes in the User guide supplied on the User Documentation CD before using this Xerox machine and supplies have been designed and tested to meet strict safety requirements.

2 These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental safety and environment testing and performance of this machine have been verified using Xerox materials alterations, which may include the addition of new functions or connection of external machines, may impact the machine certification. Please contact your Xerox representative for more machine has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove the covers or guards that protect hazardous operator machine maintenance procedures will be described in the user documentation supplied with the machine. Do not carry out any maintenance on this machine which is not described in the customer the electrical safety information as described in the customer documentation supplied with the Product . The power cable is the disconnect device for this machine.

3 It is attached to the back of the machine as a plug-in device. To remove all electrical power from the machine, disconnect the power cable from the electrical of controls, adjustments or performance of procedure other than those specified in the customer documentation supplied with the Product may result in hazardous light supplies and cleaning materials only as directed in the user documentation. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or machine will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe all consumables in accordance with the instructions given on the package or container. EnglishXerox WorkCentre 3550 Quick Use Guide5 This equipment has been tested and found to comply with the limits for a Class A digital machine, pursuant to part 15 of the FCC Rules.

4 Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States. This machine is certified by the following Agency using the Safety standards machine has been manufactured under a registered ISO9001 Quality more information on Environment, Health, and Safety in relation to this Xerox machine and supplies, please contact the following customer help lines: USA: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434machine safety information is also available on the Xerox 2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and/or other countries. Document version : March 2010 AgencyStandardUnderwriters Laboratories 2nd Edition (USA/Canada)IEC/EN60950-1 2nd EditionEnglishXerox WorkCentre 3550 Quick Use Guide6 Install the WorkCentre the machine and any hardware options and locate the Installation Instructions.

5 The Installation Instructions to assemble the machine and hardware options:In addition you will have:Power Cord, Software Installation CD (containing the software, printer drivers and user documentation), Quick Use guide (this book), Print Cartridge, Control Panel labels, Product Enablement Key and a Telephone the MachineOnce the machine has been assembled it must be configured. This is done using the Product Enablement Key when the machine is switched on for the first Product Enablement Key is delivered in a plastic tube inside the box with the machine. The procedure to configure the machine is as the tube containing the Product Enablement Key. Remove the plastic card and carefully press out the the Power Cord to the machine and a suitable power supply FeaturesCopy, Fax, Print, Scan, E-mailDocument FeederTray 1 Bypass TrayHardware OptionsTray 2 Stand256 MB Extended MemoryForeign Device InterfaceEnglishXerox WorkCentre 3550 Quick Use the telephone line to the LINE Connector at the back of the you wish to attach a handset to the machine, connect the handset to the EXT Connector.

6 On the machine . Installation Wizard screen will be displayed. Follow the Installation Wizard instructions on the display and enter the settings the Product Key is requested, select Key Available and press OK. Install the Product Enablement Key into the Card Reader Slot at the back of the machine. Indicator lights on the Product Enablement Key card reader slot will highlight (first red, blinking green and then solid green). Remove the card when the green indicator light stops blinking and press some locations a popup screen will appear asking for the Page Pack Passcode. If this occurs, enter the PagePack Code using the keypad. Press to follow the wizard instructions and enter the settings required: Date Time Default Paper Size Metric Defaults Fax Phone Number Fax ID Installation Complete screen will be displayed when you have successfully completed the Installation Wizard. Press the Back button to enter any skipped settings or OK to WorkCentre 3550 Quick Use Guide8 Your WorkCentre 3550 Inside the MachineThere is one Customer Replaceable Unit in the machine, the Print Cartridge.

7 The machine will display a message when the Print Cartridge needs to be replaced. Only replace the unit when a message instructs you to do so or when instructed by a Xerox representative. To replace a Customer Replaceable Unit, follow the instructions provided in the User guide or with the Serial Number is on the inside of the front Panel: Display and alphanumeric keypadDocument Feeder: Used for scanning multiple documents. The Document Glass underneath is used for scanning single documents, bound documents Tray: Collects outputBypass Tray: Used for non-standard printing mediaPaper Trays: Tray 1 is standard and Tray 2 is optional12345 EnglishXerox WorkCentre 3550 Quick Use Guide9 Control Panel OverviewCopy: Activates Copy : Activates E-mail : Activates Fax : Activates Scan Supply: Use to select a paper tray for the copy Sided: Use to select whether your originals are 1 sided or 2 sided, or to produce 1 or 2 sided Status: Displays job progress Status: Use to access machine information, status information, the machine serial number and to print Screen: Displays and selects all the available programming features, plus general machine : Enters Menu Mode and enables you to access options and : Use to scroll through the options available in the selected menu, and increase or decrease : Confirms the selection on the : Sends you back one level in the Book.

8 Allows you to search for stored fax numbers or e-mail Dial and .com: In Fax mode this button opens the fax E-mail mode this button provides access to commonly used e-mail address text, for example .com or .org. The text available can be customized using CentreWare Internet / Redial: In standby mode it is used to redial the last number. In edit mode it is used to insert a pause into a fax WorkCentre 3550 Quick Use Guide10 Load Paper into the Paper the paper paper level indicator on the front of tray 1 and the optional tray 2 shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is completely :Paper trays 1 and 2 can each hold a maximum of 500 sheets of 20 lb (80 g/m ) bond paper each. The bypass tray can hold 50 sheets of 20 lb (80 g/m ) bond loading Legal, Oficio and Folio open the back of the paper tray. C Cancel Entry: Cancels the previous entry made on the : Use to enter alphanumeric Printing: Use to interrupt the current job to run a more urgent All: Press to clear the last selections Saver: Sends the machine into power saver mode or power down.

9 Press the button again to restart a powered off : Pressing the Stop button once displays a confirmation message but does not stop the machine. Press Stop again to stop the job in progress. Pressing Stop also exits the Menu Mode. If you have logged in to use the machine, pressing Stop will bring up the Log Out option. Start: Use to activate a WorkCentre 3550 Quick Use the rear guide and move from the current position and into the correct position for the paper size. Make sure the guide clicks into paper into the tray. Do not fill above the 28lb (105g) line at the rear of the the side guide by squeezing the lever and sliding it towards the stack of paper, until it gently touches the side of the the paper tray into the loading paper in the paper tray, set the paper size and type using the control panel. Press OK to confirm the settings or Stop to change the settings. These settings will apply to Copy and Fax workstation printing, select the paper size and type in the application program you use on your workstation.

10 Note:The settings made from the print driver override the settings on the control WorkCentre 3550 Quick Use Guide12 Loading DocumentsDocuments can be loaded into the Document Feeder or onto the Document documents to be scanned face up in the input tray of the Document Feeder with the top of the document to the left or rear of the tray. the Document guide to just touch both sides of the :Up to 60 sheets of 20 lb (80 g/m ) bond paper can be loaded. Weight ranges from lb to 28 lb (50 - 120 g/m ).Document the Document Feeder and place single documents face down on the Document Glass aligned with the rear left default document size is x 11 or A4. For other sized documents, change the Original Size option. Refer to the User guide for further :Documents are only scanned once even when several copies are WorkCentre 3550 Quick Use Guide13 Connecting to the NetworkFollow these instructions to connect the machine to an Ethernet TCP/IP you are connecting your machine to a different type of network, or you wish to use other protocols, refer to the System Administrator s t t h e M a c h i n eBefore connecting the machine to your network, make sure that it is operating correctly as a a document in the Document Feeder and make 3 the copies are made successfully, install the network connection as described in the next steps.