Time & Attendance Supervisor Basics for ADP Workforce …

1 time & Attendance Supervisor Basics for ADP Workforce Now Automatic Data Processing, LLC ES Canada ADP s Trademarks The ADP Logo, ADP, ADP Workforce Now and IN THE BUSINESS OF YOUR SUCCESS are registered trademarks of ADP, Inc. Third-Party Trademarks Global Crossing and Ready-Access are registered trademarks of Global Crossing Holdings, Ltd. in the United States and other countries. Microsoft, Excel, and Word are registered trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks and service marks are the property of their respective owners.. 2014 2015 ADP, LLC and its licensors.

2 All rights reserved. time & Attendance Supervisor Basics FOR ADP Workforce NOW 2014 - 2015 ADP, LLC iii W011_ILT_WFN80V01_0415 Table of Contents Module 1: time & Attendance Supervisor Basics for ADP Workforce Now Course Introduction Course Course Course Introducing ADP Workforce Now time & Attendance Overview .. 1-3 The time & Attendance Cycle .. 1-3 The Employee s Role .. 1-4 The Supervisor s 1-4 The Practitioners s Role .. 1-4 The ADP Workforce Now User Interface Overview .. 1-5 Explore: Navigation Elements .. 1-5 time Entry Overview .. 1-6 Explore: time Entry Methods .. 1-6 Hosted Timeclock .. 1-7 Editing Timecards Overview .. 1-8 What Are Timecard Exceptions?

3 1-8 Explore: The Individual Timecard Page .. 1-9 Activity: Adding Missed Punches .. 1-12 Activity: Inserting a New Row .. 1-13 Activity: Deleting a Row .. 1-14 Activity: Editing Hours .. 1-15 Activity: Correcting Department Transfers .. 1-16 Scheduling Employees Overview .. 1-18 Types of Schedules .. 1-18 Overview of the Schedule Editor .. 1-18 Explore: The Schedule Editor .. 1-20 Activity: Assigning a Schedule Template to Multiple Employees .. 1-21 Activity: Editing an Employee s Schedule .. 1-22 time & Attendance Supervisor Basics FOR ADP Workforce NOW 2014 - 2015 ADP, LLC iv W011_ILT_WFN80V01_0415 Preparing for Payroll Processing Overview.

4 1-23 Fixing Exceptions .. 1-23 Activity: Fixing Exceptions by Employee .. 1-24 Activity: Fixing Exceptions by Type .. 1-25 Activity: Approving Total Hours Worked .. 1-26 Activity: Approving Individual Timecards .. 1-27 Reports Overview .. 1-28 Frequently Run Reports .. 1-28 Report Types and Descriptions .. 1-29 Explore: Reports .. 1-30 Activity: Locating a Report .. 1-31 Activity: Saving a 1-32 Activity: Viewing Report Output .. 1-33 Knowledge Brief Brief .. 1-35 Summary .. 1-35 Module 2- Course Closing Support After Class Additional Online ADP Client Service Workforce Now Support The Course Closing Course Training & Attendance Supervisor Basics for ADP Workforce Now Module 1: time & Attendance Supervisor Basics Automatic Data Processing, LLC ES Canada time & Attendance Supervisor Basics FOR ADP Workforce NOW MODULE 1.

5 time & Attendance Supervisor Basics 2014 - 2015 ADP, LLC 1-1 W011_ILT_WFN80V01_0415 3 Course Introduction Couse Purposes This course has been designed to provide you with the knowledge and hands on experience required to be comfortable using the time & Attendance Supervisor Basics for ADP Workforce Now Course Objectives Upon completion of this course, you will be able to: Outline the time & Attendance Process Flow Enter time Edit time Cards Assign or modify employee schedules Prepare for Payroll Processing Utilize Reports time & Attendance Supervisor Basics FOR ADP Workforce NOW MODULE 1: time & Attendance Supervisor Basics 2014 - 2015 ADP, LLC 1-2 W011_ILT_WFN80V01_0415 5 Course Agenda The course will include the following topics: During this course, we will explore several topics.

6 Each topic and module within the ADP Workforce Now training is designed to build upon the previous topic/module. Upon completion of the training, you will have a complete picture of how each individual module functions, and how they works together to create a complete solution. In addition, ADP provides three different online resource tools that are designed to support your learning after class. You will explore the following topics: Module Topics Module1 Introducing ADP Workforce Now time & Attendance The ADP Workforce Now User Interface time Entry Editing Timecards Scheduling Employees Preparing for Payroll Processing Reports Knowledge Check Brief Module 2 Support after Class Course Closing time & Attendance Supervisor Basics FOR ADP Workforce NOW MODULE 1.

7 time & Attendance Supervisor Basics 2014 - 2015 ADP, LLC 1-3 W011_ILT_WFN80V01_0415 7 Introducing ADP Workforce time & Attendance Overview ADP Workforce Now time & Attendance simplifies the job of collecting your employees time and Attendance information and moving it quickly and accurately through the payroll process. The time & Attendance Process Flow The following illustration shows each stage of the time & Attendance Process Flow: Stages and Descriptions Stage Description 1 After the new payroll cycle starts, employees enter their time data in time & Attendance , and the timecard punches are collected. The application applies rules, totals hours, calculates overtime, and highlights missed punches and other exceptions as per client requirements.

8 2 time & Attendance supervisors review and edit time information and generate reports. 3 time Practitioner checks pending events, payroll & time pair related exceptions, checks payroll export then locks pay period (so no further entries can be made to time & Attendance data). 4 The Payroll Practitioner receives the pay and punch detail files and submits the payroll to ADP. 5 ADP processes the payroll file and the output including checks, vouchers, and reports to the Payroll practitioner. 6 Payroll Practitioner verifies the information and then starts a new payroll cycle in Payroll. 7 Practitioner can now move to a new pay period in time & Attendance . time & Attendance Supervisor Basics FOR ADP Workforce NOW MODULE 1: time & Attendance Supervisor Basics 2014 - 2015 ADP, LLC 1-4 W011_ILT_WFN80V01_0415 9 The Employee s Role The employee: Enters own time (if applicable) or clocks in using ADP time clock Views own time sheet, schedule, and personal and Attendance information Enters own supplemental earnings (if applicable) The Supervisor s Role The Supervisor : Edits timecards Assigns employee schedules (if applicable) Approves employee timecards and time off requests (if applicable) Generates reports The Practitioner s Role The practitioner.

9 Creates schedules (if applicable) Edits employee timecards Maintains employee information Generates reports Prepares time & Attendance data for payroll processing time & Attendance Supervisor Basics FOR ADP Workforce NOW MODULE 1: time & Attendance Supervisor Basics 2014 - 2015 ADP, LLC 1-5 W011_ILT_WFN80V01_0415 11 The ADP Workforce Now User Interface Overview In this topic, you will take a short tour of the ADP Workforce Now user interface. You have easy access to the time & Attendance pages using the menus. Explore: Navigation Elements Elements and Descriptions Element Description Myself menu My Team menu Reports menu Message Center time & Attendance Supervisor Basics FOR ADP Workforce NOW MODULE 1: time & Attendance Supervisor Basics 2014 - 2015 ADP, LLC 1-6 W011_ILT_WFN80V01_0415 13 time Entry Overview ADP Workforce Now provides two basic tools for recording time for employees logging in to the application.

10 Clocking buttons that you click to create time -stamped records that indicate when you started and stopped working An electronic time sheet on which you can record your worked time and some types of non-worked time (such as vacation or illness) Explore: time Entry Methods Overview ADP Workforce Now supports four methods in which employees can record the hours they have worked. Your ADP representative will work with you to determine the method best suited to your company s payroll requirements. Methods and Descriptions Method Description Clocking Employees clock in and clock out using the buttons in ADP Workforce Now or use a data-collection device. Employees can view their timecards.