W-2G and 1099 Filing Requirements - Indiana

1 Indiana Department of RevenueW-2G and 1099 Filing RequirementsElectronic Taxpayer Service CenterRevised July 20211 Table of ContentsADMINISTRATIVE HIGHLIGHTSIC OF TIMES equence of Records in FileIRS 1220 FORMAT - T RecordIRS 1220 FORMAT - Payer A RecordRecord Name: Payee B RecordIRS 1220 FORMAT - Payee B RecordIRS 1220 FORMAT - Payee B Record for W-2 GAPPENDIX A - POSTAL ABBREVIATIONS AND NUMBERIC CODESAPPENDIX B - Indiana County CodesAPPENDIX C - Example of a sample file2233445678911122 ADMINISTRATIVE HIGHLIGHTSNOTE: Indiana accepts the IRS 1220 format for W-2Gs &1099s. The IRS 1220 booklet is available on our Web site located at Indiana is a participating state in the Combined Federal and State Filing Program, a copy of your returns must still be submitted directly to the state of General InformationIn the Special Data Entries section (position 663-664) Indiana will be capturing county code associated with the Local income Tax Withheld (position 735-746).

2 IC Filing ; withholdingSec. (a) This section applies to:1. Form W-2 federal income tax withholding Form W-2G certain gambling Form 1099 distributions from pensions, annuities, retirement or profit-sharing plans, IRAs, insurance contracts or like Form WH-3 annual withholding tax repor ts; and (b) If an employer or any person or entity acting on behalf of an employer files more than twenty-five (25):1. Form W-2 federal income tax withholding Form W-2G certain gambling Form 1099 distributions from pensions, annuities, retirement or profit-sharing plans, IRAs, insurance contracts or like : WH-18 forms have been replaced by the IN K-1 form which is filed electronically with the appropriate annual form. WH-18 forms will not be accepted for any tax year after :This document provides the specifications for Filing electronic media with the Indiana Depar tment of Revenue for those in which Indiana State or County taxes have been , if after reviewing this material you still have unanswered questions regarding the electronic Filing of W-2G, or 1099 reports please contact the Indiana Department of Revenue, e-mail your questions to 31 of the current year is the Filing deadline for the previous year s reporting.

3 If that date falls on a weekend the Filing deadline moves to the following business day. The postmark date is used to determine that the Filing is on OF TIME:A request for an extension to the Filing deadline should be made in writing and the request should be sent to the following address:Withholding Tax SectionINDIANA DEPARTMENT OF Box 6108 INDIANAPOLIS, IN 46206 Withholding questions may be directed to Customer Service at 317-232-2240 from 8:00 to 4:30 , Monday through Note: Indiana requires the T record, the A record, the B record and the F record. The others may be included but are not of Records in File T Record. Identifies the Transmitter. Must be the first record in the file. A Record. Identifies the Payer making the payments.

4 There may be several in the file. B Record. Identifies the Payee and the amount paid. There is an individual B record for each payee for that Payer. F Record. End of transmission record. The final record in each : This document provides only deviations the State of Indiana requires from the Federal specifications for the 1220 file format found at T RecordPositionField TitleLengthRequiredField Description28 Test Field Indicator1 Indiana does not accept test files therefore leave 1220 FORMAT - Payer A RecordPayer A RecordPositionField TitleLengthRequiredField Description26-27 Type of ReturnIndicates the type of returns used by Indiana Revenue2Y28-43 Amount Codes*Enter only the Type Codes for the type of return included for this A record and for the Revenue 1 = Gross distribution 2 = Taxable amount 3 = Capital gain 4 = Federal tax withheld 5 = Employee contribustion or insurance premiums 6 = Net unrealized appreciation in

5 Employer s securities 8 = Other 9 = Total employee contributions A = IRA/SEP/SIMPLE distribution or Roth conversion B = Amount allocable to IRR within 5 Years D = Bond Permium on Tax Exempt BondW-2G 1 = Gross winnings 2 = Federal tax withheld 7 = Winnings from identical wagersFormCode1099-R9W-2GW1099-GF1099-BB 1099-DIV11099-INT61099-OIDD1099-KMC1099- MISCA1099-NECNE1042-SFE6 PositionField TitleLengthRequiredField Description11 Type of TIN1 YRequired: This field is used to identify the taxpayer identification number (TIN) in positions 12-20 as either an employer identification number (EIN), a social security number (SSN), an individual taxpayer identification number (ITIN) or an adoption taxpayer identification number (ATIN). Enter the appropriate code from the following table: 12-20 Payee s Taxpayer Identification Number (TIN)9 YRequired: Enter the nine-digit taxpayer identification number of the payee (SSN, ITIN, ATIN or EIN).

6 Do not enter hyphens or alpha of AccountCodeEINA business, organization, some sole proprietors or other entity1 SSN An individual, including some sole proprietors2 ITINAn individual required to have a taxpayer identificaiton number but who is not eligible to obtain an SSN2 ATIN An adopted individual prior to the assignment of a SSN2 Record Name: Payee B Record7 IRS 1220 FORMAT - Payee B RecordPositionField TitleLengthRequiredField Description545-546 Distribution Code2 YIf only one code use 545. Code Category 1 Early Distribution 2 Early Distribution, Exception 3 Disability 4 Death 5 Prohibited Transaction 6 Section 1035 Exchange 7 Normal Distribution 8 Excess Contributions 9 Cost of Life Insurance A Eligible for 10-yr tax option B Designated Roth account distribution E Distribution under Employee Plans Compliance Resolution Systems (EPCRS)

7 F Charitable gift annuity G Direct Rollover H Direct rollover of distribution from a designated Roth account to a Roth account to a Roth IRA J Early Roth distribution K Distribution of IRA Assets Not Having a Readily Avaiable FMV L Loans as distribution N Recharacterized IRA contribution P Excess contributions for prior years Q Qualified Roth distribution R Recharacterized IRA for prior year S Early distribution for Simple IRA T Roth IRA distribution with exception8 IRS 1220 FORMAT - Payee B Record for W-2 GPositionField TitleLengthRequiredField DescriptionNote: position 663-722 The next 60 positions are Special Data Entries for the states. Indiana uses these fields to capture the county code associated with the Local income Tax Withheld in position Code2 Enter the appropriate county code from Appendix B665-722 Blanks58 Enter income Tax Withheld12 Enter income Tax withheld.

8 Right-justify and zero fill. 2 income Tax Withheld12 Enter county tax withheld. Right justify and zero fill. 2 Code2 Enter 18 for totals for Forms 1099 and W-2Gs (Payer K Record)PositionField TitleLengthRequiredField Description500-507 Record Sequence Number8 Enter next s number. Ri w/leading z State income Tax Withheld18 Enter Inco withheld. R and zero fill. 2 Local income Tax Withheld18 Enter count withheld. R and zero fill. 2 A - POSTAL ABBREVIATIONS AND NUMERIC CODEALABAMAAL01 MISSOURIMO29 ALASKAAK02 MONTANAMT30 ARIZONAAZ04 NEBRASKANE31 ARKANSASAR05 NEVADANE32 CALIFORNIACA06 NEW HAMPSHIRENH33 COLORADOCO08 NEW JERSEYNJ34 CONNECTICUTCT09 NEW MEXICONM35 DELAWAREDE10 NEW YORKNY36 DISTRICT OF COLUMBIADC11 NORTH CAROLINANC37 FLORIDAFL12 NORTH DAKOTAND38 GEORGIAGA13 OHIOOH39 HAWAIIHI15 OKLAHOMAOK40 IDAHOID16 OREGONOR41 ILLINOISIL17 PENNSYLVANIAPA42 INDIANAIN18 RHODE ISLANDRI44 IOWAIA19 SOUTH CAROLINASC45 KANSASKS20 TENNESSEETN47 KENTUCKYKY21 TEXASTX48 LOUISIANALA22 UTAHUT49 MAINEME23 VERMONTVT50 MARYLANDMD24 VIRGINIAVA51 MASSACHUSETTSMA25 WASHINGTONWA53 MICHIGANMI26 WEST VIRGINIAWV54 MINNESOTAMN27 WISCONSINWI55 MISSISSIPPIMS28 WYOMINGWY5610

9 TERRITORIES AND POSSESSIONSCANADIAN PROVINCESAMERICAN SAMOAASALBERTAABCANAL ZONECZBRITISH COLUMBIABCFED STATES OF MICRONESIAFMMANITOBAMBGUAMGUNEW BRUNSWICKNBMARIANAS ISLANDSCMNEWFOUNDLAND/LABRADORNLMARSHALL ISLANDSMHNORTHWEST TERRITORIESNTPUERTO RICOPRNOVA SCOTIANSPAL AUPWNUNAVUTNUVIRGIN ISLANDSVIONTARIOONPRINCE EDWARD ISLANDPEPROVINCE OF QUEBECQCSASKATCHEWANSKYUKON TERRITORYYT11 APPENDIX B Indiana County Codes1 ADAMS32 HENDRICKS63 PIKE2 ALLEN33 HENRY64 PORTER3 BARTHOLOMEW34 HOWARD65 POSEY4 BENTON35 HUNTINGTON66 PULASKI5 BLACKFORD36 JACKSON67 PUTNAM6 BOONE37 JASPER68 RANDOLPH7 BROWN38 JAY69 RIPLEY8 CARROLL39 JEFFERSON70 RUSH9 CASS40 JENNINGS71 ST. JOSEPH10 CLARK41 JOHNSON72 SCOTT11 CLAY42 KNOX73 SHELBY12 CLINTON43 KOSCIUSKO74 SPENCER13 CRAWFORD44 LAGRANGE75 STARKE14 DAVIESS45 LAKE76 STEUBEN15 DEARBORN46 LAPORTE77 SULLIVAN16 DECATUR47 LAWRENCE78 SWITZERLAND17 DEKALB48 MADISON79 TIPPECANOE18 DELAWARE49 MARION80 TIPTON19 DUBOIS50 MARSHALL81 UNION20 ELKHART51 MARTIN82 VANDERBURGH21 FAYETTE52 MIAMI83 VERMILLION22 FLOYD53 MONROE84 VIGO23 FOUNTAIN54 MONTGOMERY85 WABASH24 FRANKLIN55 MORGAN86 WARREN25 FULTON56 NEWTON87 WARRICK26 GIBSON57 NOBLE88 WASHINGTON27 GRANT58 OHIO89 WAYNE28 GREENE59 ORANGE90 WELLS29 HAMILTON60 OWEN91 WHITE30 HANCOCK61 PARKE92 WHITLEY31 HARRISON62 PERRY12 APPENDIX C Example of a sample fil