Administrator Operations Guide - Ricoh

1 Read this manual carefully before you use this product and keep it handy for future You Can Do with Remote Communication Gate S2 Login and Logout3 Settings4 Printer Management5 Log Management6 Firmware Management7 Installation Support8 Maintenance of Remote Communication Gate S Server9 Authentication Management10 Other Management11 AppendixAdministrator Operations GuideHow to Read This ManualSymbolsThe following set of symbols is used in this a situation that may result in property damage or malfunction if instructions are not followed. Besure to read the information or preparations required prior to a function's supplementary relevant where you can find further relevant information.

2 [ ]Indicates the names of keys that appear on the computer following is an explanation of the terminology used in this manual:TermExplanationAccess logAccess logs are records of access results for devices registered in the RemoteCommunication Gate S server. They record login, logout, and Book"Address Book" can refer to either the address book on a device, or to theaddress books in Remote Communication Gate address books store information such as fax numbers and scandestinations (for example, e-mail address or computers).Remote Communication Gate S address books include the master addressbook, which stores the e-mail address of Remote Communication Gate Susers, and personal address books, which administrators can create to storefrequently accessed e-mail fileAn allocation file ( ) is a CSV file that contains settingsdepending on the user or computer such as a user code and IP address,and is one of the files comprising a package.

3 Even if a general user doesnot know the details, such as a user code and address of the executingcomputer, the installation will easily succeed with this file having been editedwith a text editor, refers to the process of verifying a user's identity, andallowing him or her access to the system. Remote Communication Gate Sincludes a built-in authentication system, and supports several externalauthentication systems such as LDAP and category classifies groups. Every group belongs to one category. Amaximum of three categories can be "device" is a printer or multifunction machine connected to the networkor a printer connected to a computer via USB.

4 Though the term generallyincludes routers, hubs, and other network devices, "device" in this manualis limited to printers and multifunction LogThe term "device log" refers both to job logs and access logs retrieved froma that have device/network Administrator privileges can view devicelists and logs, register devices, and configure settings on registered refers to the process of automatically detecting devicesconnected to the network and devices connected to computers via USB,and then registering them to Remote Communication Gate the printer and log list screens, you can use filters to display only theprinters or logs that meet specified conditions.

5 You can register filters withnew conditions and edit filters. Remote Communication Gate S includessome pre-set filters. Filters are displayed on the [Directory] ManagementYou can connect to the global server to check for firmware updates forspecified devices. If updates are available, you can set a schedule forinstalling the new firmware. You can also view a list of downloaded andinstalled firmware ServerThe global server is a server on the Internet that Remote CommunicationGate S communicates with to retrieve data such as firmware Group function enables management of devices registered by groupin the Remote Communication Gate S server.

6 Groups are displayed on the[Directory] tab and selecting one displays the devices registered in logJob logs are records of user operation results for devices registered in theRemote Communication Gate S DataYou can list and confirm the job logs (records of user operation results) andaccess logs (records of access results for each device) for each deviceregistered in the Remote Communication Gate S server. You can also viewthe details of each log and run searches for barA menu bar is displayed on many screens in Remote Communication GateS. The menu bar contains menus, which group related functions (InstallationPackage)A package is an ".

7 Exe" file that contains all of the necessary files and settingsto install a device driver. Packages are used to distribute device drivers tousers. All content registered with a package is installed by running the ".exe"file. You can create packages using the Packager application, which youcan download from the Remote Communication Gate S server and installon a ManagementYou can view a list of packages uploaded to Remote Communication GateS server, and view detailed information for each Packager is an application for creating installation ManagementYou can view the devices registered to Remote Communication Gate S tocheck their status and details.

8 It is also possible to register new devices andsearch for existing devices. In addition, you can configure various settingson the CommunicationGate S AdministratorUsers that have Remote Communication Gate S Administrator privileges canaccess all functions and settings in Remote Communication Gate fileA scenario file ( ) is a text file that describes package settings,and is one of the files comprising a package. Changing the package settingsor extending its functions can be done with this file having been edited witha text editor, can perform the various settings in Remote Communication Gate Sserver.

9 Setting Menu related to the network, views, group management,notification, as well as individual customization and log settings can beperformed for Remote Communication Gate S user is someone who can log in to and use Remote Communication GateS. There are three types of users: general users, network/deviceadministrators, and Remote Communication Gate S administrators. In thismanual, the term "user" usually refers to a general user. A general user canview the device list and device details, and can download install explanations in this manual use screen images from Windows Server 2008 Standard Edition, WindowsVista, and Internet Explorer If you use another version of Windows, screen images may differ.

10 However,you can perform the same for This SolutionThe following guides are available for Remote Communication Gate S:Remote Communication Gate S Administrator Operations Guide (this manual, HTML/PDF)This Guide is intended for the Administrator . It explains how to utilize Remote Communication GateS to configure and manage settings and Operations : for example, registration and monitoring ofdevices, the creation of installation packages, or retrieval of device Communication Gate S Installation Guide (HTML/PDF)This Guide is intended for the Administrator and explains the installation, uninstallation, and quick setupprocedures for Remote Communication Gate Communication Gate S User's Guide (HTML/PDF)This Guide is intended for the end user.