DECLARATION MANUAL OF INSTRUCTIONS - …

1 Simba 2005. DECLARATION MANUAL . OF INSTRUCTIONS . Document 2. Version JUNE 2005. CONTENTS. INTRODUCTION ---------------------------------------- ---------------------------------------- -3. I. TRADE X ENVIRONMENT ---------------------------------------- -----------------------------5. THE CLIENT/SERVER ENVIRONMENT ---------------------------------------- -------------------5. THE WINDOWS ENVIRONMENT ---------------------------------------- -------------------------6. FUNCTIONS OF INTERNET EXPLORER ---------------------------------------- ----------------- 10. EQUIPMENT NECESSARY TO CONNECT TO TRADE X--------------------------------------- ----- 11.

2 II/ TRADE X CONNECTION STAGES ---------------------------------------- ----------------- 12. III/ ENTRY DATA CAPTURE/AMENDMENT ---------------------------------------- ----------- 15. ENTRY DATA CAPTURE ---------------------------------------- ---------------------------- 15. AMENDMENT OF UNREGISTERED ENTRY----------------------------------- ------------------ 21. IV/ ENQUIRY OF UNREGISTERED ENTRY----------------------------------- ----------------- 24. V/ ENTRY REGISTRATION ---------------------------------------- ---------------------------- 26. VI/ PRINTING OF ENTRIES ---------------------------------------- --------------------------- 28.

3 VII/ PRINTING OF MULTIPLE COPIES---------------------------------- ---------------------- 29. VIII/ ENQUIRY OF REGISTERED ENTRIES--------------------------------- ------------------ 30. IX/ AMENDMENT AND CANCELLATION OF REGISTERED ENTRIES ------------------------ 31. IX. 1 AMENDMENT OF REGISTERED ENTRY ---------------------------------------- --------------- 31. CANCELLATION OF REGISTERED ENTRY ---------------------------------------- ------------- 32. X/ MANAGEMENT OF PRECEDENT ENTRIES ---------------------------------------- --------- 34. ENQUIRY OF PRECEDENT ENTRIES ---------------------------------------- ------------------ 35.

4 ENQUIRY OF HISTORIC PRECEDENT ENTRIES ---------------------------------------- -------- 37. CREATION AND AMENDMENT OF HISTORIC PRECEDENT ENTRIES ------------------------------- 38. Creation of historic pdt entries--------------------------------- ------------------- 38. Amendment of a historic precedent entry----------------------------------- ----- 40. TRANSFER OF HISTORIC PRECEDENT ENTRIES TO TRADE X REGISTER -------------------------- 41. ENTRY TRANSFER: REQUEST FOR ENTRY TRANSFER ---------------------------------------- -- 43. ENTRY TRANSFER: ENTRY RECEPTION ---------------------------------------- --------------- 45.

5 ASSIGNMENT OF PRECEDENT ENTRIES ---------------------------------------- --------------- 46. XI/ OTHER FUNCTIONS AND ENQUIRIES ---------------------------------------- ----------- 47. XII/ LIST/UPLOAD OF ADDITIONAL SUPPORTING DOCUMENTS--------------------------- 50. XIII/ CONNECTION TO ORBUS----------------------------------- ---------------------------- 51. XIV/ PASSWORD CHANGE---------------------------------- ---------------------------------- 51. XV/ MESSAGING ---------------------------------------- -------------------------------------- 52. 2. INTRODUCTION. This document pertaining to the DECLARATION module is designed to explain the automated procedures as to the establishment of Single Entry Declarations in the Trade X system .

6 It represents both a knowledge backup and an instruction MANUAL It is also aimed at helping the Clearing Agents (customs brokers) or any other individual interested in freight forwarding operations to master the electronic processing of customs declarations, from the data capture to the payment of taxes and dues. It centres on two main sections: I/ Presentation of Trade X, II/ Functions of the Clearing Agent menu. 3. Section 1. PRESENTATION OF TRADE X. 4. The Trade X system designed in 2000 entirely builds on state-of-the-art technological tools, which enhances its performance and security. In addition to the traditional modules catered for in similar customs automated systems, Trade X comprises significant particularities through certain innovations: E The provision of a system of consultation (LEUK), in real time, of legislative and regulatory information (customs code, customs tariffs, treaties, community rules etc ) with the possibility of effecting off-hand simulations on the amount of payable taxes and dues during the clearance of a given product and taking cognisance of the applicable regulation, both at the local and community levels.

7 E The electronic collect of pre-customs clearance documents (ORBUS 2000);. E The establishment, through a DATAWHAREHOUSE and a Web Site, of a database enabling to collect detailed statistic information on particular economic sectors I. Trade X Environment The Trade X system is marked by two basic aspects. Trade X is an open system built on a Client/Server environment and on Windows. THE CLIENT/SERVER ENVIRONMENT. The Trade X system is entirely built on a Client/Server environment (Internet itself is designed on this model). This means that some client machines connect to a server, a device generally very powerful in terms of input/output capacity that provides them with programmes giving a range of services.

8 The Client/Server system functions according to the following scheme: 5. Queries Client queries Replies Server Client Queries The client machine sends a query to the server, which receives and processes it. The client later receives the final results delivered by the server. The main browser used to connect to Trade X is: X Internet explorer (Version or above). Below, you will first discover the main functions of the Internet Explorer browser before moving on to the next connection stages. THE WINDOWS ENVIRONMENT. Windows is a graphic environment in which the user shall have to be familiar with the mouse. The keyboard will be less used as compared to other systems.

9 6. THE WINDOWS INTERFACE (DESKTOP). Shortcut to a programme (My Computer). (Recycle Bin). Desktop (Network Neighborhood). Internet Explorer Task bar The desktop represents the PC screen and displays the following: X The Recycle Bin stocks the useless files;. X The My Computer icon;. X The Task Bar (at the bottom of the screen);. X The Internet Explorer icon ;. 7. X The Network Neighbourhood icon. INTERNET EXPLORER ICON. You can use Microsoft Internet Explorer to browse the Web pages and connect to the Trade X system . TASK BAR. The task bar is composed of the start menu By clicking on the screen will display a menu comprising the commands you need to use Windows.

10 COMMANDS EFFECTS. Programs Displays the list of programs installed in the machine Documents Displays the list of documents opened lately Settings It represents the computer's control centre . All the parameters, be they visual, material or software, are defined in this section Search Enables to search a file in the hard drive, but also connect to another computer in case of networking Help Enables to use the summary, the index or the other tabs of the aid window to obtain particulars on the execution of the tasks under the Windows system . Run Enables to start a program or open a file by entering a 8. MS-DOS command Log off Stops or restarts the machine, or wraps up a working session The Work-station By double clicking on the My Computer icon the screen displays the system 's resources, meaning the hard drive, the floppy disc drive and the CD ROM.