1 MAINTENANCE EMPLOYEES HANDBOOK FACILITIES OPERATIONS, MAINTENANCE Mr. Carl Nicoleau Assistant Superintendent 12525 NW 28th Avenue Miami, Florida 33167 THE school BOARD OF Miami-Dade County Public Schools Ms. Perla Tabares Hantman,Chair Dr. Lawrence Feldman, Vice Chair Dr. Dorothy Bendross-Mindigal Mr. Carlos Curbelo Mr. Renier Diaz de la Portilla Dr. Wilbert Tee Holloway Dr. Martin Karp Dr. Marta P rez Ms. Raquel Regalado SUPERINTENDENT OF Schools Mr. Alberto Carvalho NON-DISCRIMINATION POLICY The school Board of Miami-Dade County , Florida adheres to a policy of nondiscrimination in employment and educational programs/activities and strives affirmatively to provide equal opportunity for all as required by: Title VI of the Civil Rights Act of 1964 - prohibits discrimination on the basis of race, color, religion, or national origin. Title VII of the Civil Rights Act of 1964 as amended - prohibits discrimination in employment on the basis of race, color, religion, gender, or national origin.
2 Title IX of the Education Amendments of 1972 - prohibits discrimination on the basis of gender. Age Discrimination in Employment Act of 1967 (ADEA) as amended - prohibits discrimination on the basis of age with respect to individuals who are at least 40. The Equal Pay Act of 1963 as amended - prohibits gender discrimination in payment of wages to women and men performing substantially equal work in the same establishment. Section 504 of the Rehabilitation Act of 1973 - prohibits discrimination against the disabled. Americans with Disabilities Act of 1990 (ADA) - prohibits discrimination against individuals with disabilities in employment, Public service, Public accommodations and telecommunications. The Family and Medical Leave Act of 1993 (FMLA) - requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons.
3 The Pregnancy Discrimination Act of 1978 - prohibits discrimination in employment on the basis of pregnancy, childbirth, or related medical conditions. Florida Educational Equity Act (FEEA) - prohibits discrimination on the basis of race, gender, national origin, marital status, or handicap against a student or employee. Florida Civil Rights Act of 1992 - secures for all individuals within the state freedom from discrimination because of race, color, religion, sex, national origin, age, handicap, or marital status. Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) - Prohibits discrimination against employees or applicants because of genetic information. school Board Rules , , and - prohibit harassment and/or discrimination against a student or employee on the basis of gender, race, color, religion, ethnic or national origin, political beliefs, marital status, age, sexual orientation, social and family background, linguistic preference, pregnancy, or disability.
4 Veterans are provided re-employment rights in accordance with 93-508 (Federal Law) and Section (Florida Statutes), which stipulate categorical preferences for employment. Rev. (01-11) Facilities Operations, Maintenance. 12525 Northwest 28th Avenue Miami, Florida 33167 Office Telephone (305) 995-4010. Fax Telephone (305) 995-4060 Assistant Superintendent Carl Nicoleau Director Abby V. Walker, PHR Dear Staff Members: This HANDBOOK has been designed for you to ensure you are familiar with the policies, regulations, procedures, duties, and responsibilities that have been developed for Miami-Dade County Public Schools employees. The information herein reflects school Board policies and rules, as well as the rights and responsibilities as negotiated in the American Federation of State, County , and Municipal Employees (AFSCME) Contract; the dade County school Maintenance Employee Committee (DCSMEC) Contract; the dade Schools Administrators Association (DCSAA) Contract; the United Teachers of dade (UTD) Contract and the rights and responsibilities of Managerial Exempt Personnel (MEP) and Confidential Exempt (XO) personnel as it specifically relates to office employees; and the Facilities Operations, Maintenance Team.
5 The various chapters of this HANDBOOK provide a clarification of what is expected of you as a member of the Facilities Operations, Maintenance staff and as an employee of Miami-Dade County Public Schools . Reading and adhering to the stated guidelines are critical responsibilities of every staff member. The Administrative team hopes that this HANDBOOK will become your first resource for solving problems that might occur in the day-to-day performance of your job responsibilities. Please understand that it is our profound belief that professional accountability is one of the most important elements of productivity. If you have any questions concerning any information within this HANDBOOK , please see your immediate administrative supervisor. Again, it is important that you understand and adhere to the policies contained in this HANDBOOK as provided at the time of printing as well as any updates to M-DCPS Board Rules, Facilities Operations, Maintenance policies or procedures and/or Labor Contract revisions executed post this publication.
6 On behalf, of Miami-Dade County Public Schools , welcome to Facilities Operations, Maintenance. I wish you success in all your endeavors in the service of the students attending our Schools . Sincerely, Carl Nicoleau Carl Nicoleau Assistant Superintendent Facilities Operations, Maintenance. 12525 Northwest 28th Avenue Miami, Florida 33167 Office Telephone (305) 995-7766. Fax Telephone (305) 995-4938 Assistant Superintendent Carl Nicoleau Director Abby V. Walker, PHR On behalf of the administrators and staff, this HANDBOOK is being provided to all Maintenance employees in order to assist you in your exceptional efforts in addressing the Maintenance needs of all Miami-Dade County Public Schools . To new employees, welcome to Miami-Dade - County Public Schools , Facilities Operations, Maintenance. We are excited that you have chosen to be a part of a team dedicated to excellence.
7 You have joined an operation that is committed to ensuring that facilities used by the students and community of Miami-Dade County are maintained in the most professional manner possible, adhering to all health and safety guidelines. Please be assured that all employees are entitled to all of the rights and privileges outlined in the Miami-Dade County school Board Rules. To this end, this HANDBOOK has been created to provide information necessary to ensure your understanding of relevant policies and procedures, specifically as they relate to Facilities Operations, Maintenance. You are all encouraged to review and become familiar with this resource as well as with the school board policies and procedures found on the website located at In addition to the HANDBOOK , the Employee Resources Office is a resource for you as well. This office will assist you with your career development by providing for training and processing personnel actions relevant to promotions, transfers, evaluations, and the like.
8 Our office is staffed with professionals who are available to assist you in making your tenure with us a most rewarding experience; please feel free to visit or call our office should you require assistance. Again, welcome to Miami-Dade County Public Schools and to Facilities Operations, Maintenance. Sincerely, Abby V. Walker Abby V. Walker Director Key: CS = Contracted Services PER = Personnel IN = Introduction PUR = Purchasing & Property Control OP = Office Procedures SAF = Safety TR = Trades Personnel 1 of 14 TABLE OF CONTENTS INTRODUCTION Vision and Mission Statement, Core Values and Goals IN:3 Senior Administration Contact Information IN:8 Direct Reports IN:9 Maintenance Service Centers IN:10 Maintenance Project Operations/Sourcing Management IN:12 Maintenance Project Operations: Capital Task Force, Regulatory Compliance and Roofing IN.
9 13 Maintenance Fire and Safety Deficiencies, Special Projects IN: 14 Maintenance Employee Resources, Maintenance Finance and Maintenance Customer Service IN:15 M-DCPS Annual school Calendar IN:16 Payroll Period Calendar IN:17 Key Web Sites IN:18 OFFICE PROCEDURES Professionalism in the Workplace OP:3 Telephone Procedures OP:3 The Audix Voice Mail System OP:4 Telephone Features, Access to OP:5 Cellular Telephone Policy Statement OP:6 Cellular Telephones with GPS Tracking OP:6 Electronic Mail (E-Mail): Appropriate Use: Board Rule 6Gx13- OP:7 Policy for Utilization of the E-Mail System: Board Rule 6Gx13- OP:9 Use of Instructional Technology OP:13 Internet Access - Acceptable Use Policy OP:13 Key: CS = Contracted Services PER = Personnel IN = Introduction PUR = Purchasing & Property Control OP = Office Procedures SAF = Safety TR = Trades Personnel 2 of 14 Compliance with Copyright Laws and "Fair Use" Guidelines: Board Rule OP:15 Quick Reference Guide for Use with the Board Rule: Compliance with Copyright Laws and "Fair Use" Guidelines OP:16 News Media Relations OP.
10 18 Reporting Procedures for Police-Related Incidents OP:18 The Petty Cash Fund OP:19 Procedures for Processing Superintendent's Correspondence and Referrals OP:22 Use of M-DCPS school Mail OP:24 Travel Reimbursement OP:24 Petty Cash Reimbursement for Tolls OP:28 Receipt of a Traffic Ticket while Using a school Board Vehicle OP:28 FORMS: A. Sample Memorandum Format for Superintendent s Signature OP:31 B. Sample Letter Format for Superintendent s Signature OP:32 C. Petty Cash Voucher OP:33 D. Petty Cash Log OP:34 PERSONNEL Definitions PER:5 Unions PER:7 Facilities Operations Employee Resources PER:8 Attendance PER:10 Probationary Periods PER:10 Promotional Opportunities PER:11 Equal Opportunity and Assignments: Board Rule PER:11 Diversity in the Workplace PER:14 Americans with Disabilities Act of 1990 PER:15 Discrimination/ Harassment Charges PER:15 Key.