Network User’s Guide - Ricoh

1 Network user s GuideRead this manual carefully before you use this machine and keep it handy for future reference. For safe and correctuse, be sure to read the Important Information in user s Guide before using the of warnings, cautions, and notesWe use the following icon throughout this user s Guide :TrademarksUNIX is a registered trademark of The Open and Hewlett-Packard are registered trademarks of Hewlett-Packard , Windows and Windows NT are registered trademarks of Microsoft Professional is a trademark of Brother Industries, other terms, brand and product names mentioned in this user s Guide are registered trademarks or trademarks of their respective tell you how you should respond to a situation that may arise or give tips about how the operation works with other of 1-1 Network function features .. 1-2 Network 1-2 Network scanning .. 1-2 Network PC-FAX .. 1-2 Management utility .. 1-2 BRAdmin 1-2 Types of Network 1-3 Network Connection Example.

2 1-3 Peer-to-Peer printing using TCP/IP .. 1-3 Network Shared 1-5 TCP/IP Protocols .. 1-5 DHCP/ 1-5 APIPA .. 1-5 DNS 1-5 LPR/LPD .. 1-5 Port 1-5 SMTP client .. 1-6 SNMP .. 1-6 Web server (HTTP) .. 1-62 Configuring your Network 2-1IP addresses, subnet masks and gateways .. 2-1IP address .. 2-1 Subnet 2-2 Setting the IP address and subnet mask .. 2-3 using the BRAdmin Professional utility and the TCP/IP protocol to configure your Network 2-3 BRAdmin Professional utility ..2-3 How to configure your machine using the BRAdmin Professional utility .. 2-3 using a web browser to change the print/scan settings .. 2-43 Front Panel SetupLAN Main Setup 3-1 Setup 3-1 BOOT Method .. 3-1IP Address .. 3-3 Subnet Mask .. 3-4 Gateway .. 3-4 Node Name .. 3-4 WINS 3-5 WINS 3-5iiiDNS Server .. 3-6 APIPA .. 3-6 Setup Internet .. 3-7 Making corrections: .. 3-7 Repeating letters: .. 3-8 SMTP Server .. 3-8 POP3 Server .. 3-8 POP3 Server 3-8 Mailbox 3-9 Mailbox Pwd.

3 3-9 Setup Mail 3-10 Auto Polling .. 3-10 Poll 3-10 Del Error 3-11 Setup Mail TX .. 3-11 Sender Subject .. 3-11 Size Limit .. 3-12 Setup Relay .. 3-13 Rly Broadcast .. 3-13 Relay 3-13 Relay 3-14 Setup 3-14 Ethernet .. 3-14 Time Zone .. 3-15 Windows Time Zone 3-15 Scan to E-mail (E-mail server).. 3-15 Black and White File Type for Scan to E-mail (E-mail server).. 3-15 Colour File Type for Scan to E-mail (E-mail server) .. 3-16 Restoring the Network settings to factory 3-16 Printing the Network Configuration List .. 3-164 Network printing from Windows basic TCP/IP Peer-to-Peer 4-1 For Windows 2000/XP users .. 4-1 Configuring the standard TCP/IP port .. 4-1 Printer driver not yet installed .. 4-1 Printer driver already installed .. 4-3 For Windows NT users .. 4-3 Installing the TCP/IP protocol .. 4-3 Installing the Peer-to-Peer software ..4-4 Associating to the printer .. 4-5 Adding a second LPR 4-5 For Windows 98/Me users .. 4-6 Installing the Peer-to-Peer software.

4 4-6 Associating to the printer .. 4-7 Adding a second LPR 4-8 Other sources of information .. 4-8iv5 Internet printingInternet Printing Installation .. 5-1 Quick 5-1 Internet Print General Information .. 5-1 Internet Print: Configuring the Print 5-2 Print Server Configuration 5-2 Internet Print: using BRAdmin Professional utility to Configure the Print Server .. 5-3 Internet Print: using a Web Browser to Configure the Print 5-4 Internet Print: Installing the BIP software on Windows 98/Me/2000/XP and Windows NT .. 5-4 Setup from CD-ROM ..5-4 Adding a Second Internet Port .. 5-6 Windows 2000/XP IPP 5-7 Specifying a different 5-9 Other sources of information .. 5-96 Web Based ManagementHow to use a Web Browser to manage your Device .. 6-1 How to connect to your machine using a Browser .. 6-1 Password 6-17 Internet 7-1 Getting Connected .. 7-1 Front Panel Key Functions ..7-2 Sending an Internet Fax .. 7-2 Manually Entering Text .. 7-3 Making corrections.

5 7-3 Repeating letters: .. 7-3 Special characters and 7-4 Receiving E-mail or Internet Fax .. 7-4 Receiving an Internet Fax to a Received E-mail and Fax Messages .. 7-5 Relay Broadcasting .. 7-5 Relay Broadcast from a machine .. 7-6 Sending to multiple phone numbers: .. 7-6 Outlook 97/98/2000/2002/2003: .. 7-7TX Verification 7-7 Setup Mail (TX).. 7-8 Setup Mail (RX) .. 7-8 Error mail .. 7-8 Important information on Internet Fax .. 8-1 General problems .. 8-1CD-ROM is inserted, but does not start 8-1 How to reset the print server to factory 8-1 Network print software installation problems .. 8-1 The print server is not found during setup of the Network print software installation or from the printer driver of the machine in Windows .. 8-1 Printing 8-3 Print job is not 8-3 Protocol-specific 8-3 Windows 98/98SE/Me and Windows NT Peer-to-Peer print (LPR) 8-3 Windows 2000/XP IPP troubleshooting .. 8-4 Want to use a different Port number other than 631.

6 8-4 Get More Info option in Windows 2000 not working .. 8-4 Web browser troubleshooting (TCP/IP).. 8-49 Appendix AUsing services .. A-1 Other ways to set the IP address (for advanced users and Administrators).. A-1 using DHCP to configure the IP address .. A-1 using BOOTP to configure the IP A-2 using RARP to configure the IP address .. A-2 using APIPA to configure the IP A-3 using ARP to configure the IP address .. A-3 Windows systems .. A-3 UNIX /Linux systems .. A-4 using the TELNET console to configure the IP address .. A-4 Installation when using a Network Print Queue or Share (printer driver only) .. A-6 Print Server specifications .. A-7 Function Table and Default Factory - 11 IntroductionOverviewThe machine can be shared on a 10/100 MB wired Ethernet Network using the internal Network print server. The print server supports various functions and methods of connection depending on the operating system you are running on a Network supporting TCP/IP.

7 These functions include printing, scanning, PC-FAX send, and Status Monitor. The following chart shows what Network features and connections are supported by each operating use the machine through a Network , you need to configure the print server, and set up the computers you this chapter, you will learn the basic concept of the Network function, connection and protocols. In Chapter 2, you will read information on Network configuration. In Chapter 3, you will learn how to configure the print server using the control panel. Chapter 4 through Chapter 5 describe how to configure your print server with your operating system:Chapter 2: Configuring your Network printerChapter 3: Front Panel SetupChapter 4: Network printing from Windows basic TCP/IP Peer-to-Peer printingChapter 5: Internet printingOperatingSystems10/100 BASE-TX Wired Ethernet (TCP/IP)PrintingScanningPC-Fax SendStatus MonitorWindows 98/98SE/Me/2000/XP Windows NT Introduction1 - 21 Network function featuresSP C210SF has the following basic Network printingThe print server provides printing services for Windows 98/98SE/Me/NT /2000/XP supporting the TCP/IP scanningYou can scan documents over the Network to your computer (See Chapter 4 of the Software user s Guide on the CD-ROM).

8 Network PC-FAX You can directly send a PC file as a PC-FAX on your Network (See Chapter 6 of the Software user s Guide on the CD-ROM for complete description).Management utilityBRAdmin ProfessionalThe BRAdmin Professional utility provides powerful, easy to use configuration and management of fax and Network - 31 Types of Network ConnectionsGenerally speaking, there are two types of Network : A Peer-to-Peer Network and a shared Connection ExamplePeer-to-Peer printing using TCP/IPIn a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no central server controlling File access or Printer sharing. In a smaller Network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier to configure than the Network Shared Printing method described on the following page. See Network Shared Printing on page 1-4. Each computer must use the TCP/IP Protocol. The machine needs an appropriate IP address configuration.

9 If you are using a router, the Gateway address must be configured on the computers and the Windows TCP/IPTCP/IPWindows Network printer (your machine)Switch or RouterIntroduction1 - 41 Network Shared PrintingIn a Network Shared environment, each computer sends data via a centrally controlled computer. This type of computer is often called a Server or a Print Server . Its job is to control the printing of all print jobs. In a larger Network , we recommend a Network Shared printing environment. The Server or the Print Server must use the TCP/IP Print Protocol. The machine needs an appropriate IP address configuration unless the machine is shared via the parallel port or USB port of the printer (your machine)Windows Windows TCP/IPWindows Windows Network SharedAlso known as Server or Print Server Introduction1 - 51 ProtocolsTCP/IP ProtocolsProtocols are the standardized sets of rules for transmitting data on a Network . Protocols allow users to gain access to Network -connected print server used on this product supports the TCP/IP (Transmission Control Protocol/Internet Protocol) is the most popular set of protocols and can be used in almost all operating systems such as Windows and following TCP/IP protocols are available on this using the DHCP/BOOTP/RARP protocols, the IP address can be automatically use the DHCP/BOOTP/RARP protocols, please contact your Network you do not assign an IP address manually ( using the Multi-Function Suite Installation or BRAdmin software) or automatically ( using a DHCP/BOOTP/RARP server), the Automatic Private IP Addressing (APIPA) protocol will automatically assign an IP address from the range to clientThe print server supports the Domain Name Service (DNS) client function.

10 This function allows the print server to communicate with other devices by using its DNS used printing protocol on a TCP/IP 9100 Another commonly used printing protocol on a TCP/IP - 61 SMTP clientThe Simple Mail Transfer Protocol (SMTP) allows the machine to send and receive Internet Printing Protocol (IPP Version ) allows you to print documents via the print server supports TELNET server for command line Network Management Protocol (SNMP) is used to manage Network devices including computers, routers and Network ready server (HTTP)The print server is equipped with a built in web server that allows you to monitor its status or change of its configuration recommend Internet Explorer (or higher) or Netscape Navigator (or higher). If a different web browser is used, make sure it is compatible with HTTP and HTTP - 12 Configuring your Network printerOverviewBefore you can use your machine on your Network , you need to install the software and also configure the appropriate TCP/IP Network settings on the machine itself.