SBD1 - National Treasury

1 SBD1 1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY) BID NUMBER: NT003-2021 CLOSING DATE: 9/04/2021 CLOSING TIME: 11:00 AM DESCRIPTION APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CONTACT CENTRE SERVICES FOR THE OFFICE OF THE CHIEF PROCUREMENT OFFICER FOR A PERIOD OF THREE (3) YEARS THE successful BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE FOLLOWING ADRESS: TENDER INFORMATION CENTRE (TIC) DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) 240 Madiba Street between ABSA and Urban Eatery Restaurant SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TCS PIN: OR CSD No: B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE [TICK APPLICABLE BOX] Yes No B-BBEE STATUS LEVEL SWORN AFFIDAVIT Yes No IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

2 AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) AND NAME THE APPLICABLE IN THE TICK BOX AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS) A REGISTERED AUDITOR NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] SBD1 2 ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No [IF YES ENCLOSE PROOF] ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No [IF YES ANSWER PART B:3 BELOW ] SIGNATURE OF BIDDER .. DATE CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; resolution of directors, etc.) TOTAL NUMBER OF ITEMS OFFERED TOTAL BID PRICE (ALL INCLUSIVE) BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO: DEPARTMENT/ PUBLIC ENTITY National Treasury CONTACT PERSON Steven Botsime CONTACT PERSON Thivhileli Matshinyatsimbi / Knowledge Ndou TELEPHONE NUMBER TELEPHONE NUMBER FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS E-MAIL ADDRESS / SBD1 3 PART B TERMS AND CONDITIONS FOR BIDDING 1.

3 BID SUBMISSION: BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR ONLINE BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY: ( BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.)

4 2. TAX COMPLIANCE REQUIREMENTS BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID. IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER. WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE BIDDER HAVE A BRANCH IN THE RSA? YES NO DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA?

5 YES NO DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IF THE ANSWER IS NO TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. National Treasury REPUBLIC OF SOUTH AFRICA TERMS OF REFERENCE NT003-2021: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CONTACT CENTRE SERVICES FOR THE OFFICE OF THE CHIEF PROCUREMENT OFFICER FOR A PERIOD OF THREE (3) YEARS NT003-2021: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CONTACT CENTRE SERVICES FOR THE OFFICE OF THE CHIEF PROCUREMENT OFFICER FOR A PERIOD OF THREE (3) YEARS Page | 1 CONTENTS 1. INTRODUCTION .. 2 2. BACKGROUND INFORMATION .. 2 3.

6 SCOPE OF THE WORK .. 3 General .. 3 Specific Objectives .. 3 Resource Requirements .. 5 4. EMPLOYEE VETTING .. 6 The servivce provider must provide a police clearance for all resources involved in the project indicating that they do not have a criminal record.. 6 All resources provided by the bidder will be required to undergo security vetting. The process will be undertaken by the National Treasury .. 6 5. PROJECT MANAGEMENT AND CONTRACTING AUTHORITY .. 6 Management Structure .. 6 6. FACILITIES FOR THE PROJECT .. 6 7. DURATION OF THE PROJECT .. 6 8. EXPERIENCE OF SERVICE PROVIDER .. 6 9. REPORTING REQUIREMENTS .. 7 Reporting .. 7 Submission and Approval of Reports .. 7 10. MONITORING AND EVALUATION .. 7 11. EVALUATION CRITERIA .. 7 12. CURRICULUM VITAES (CVS) .. 11 13. PRICING MODEL .. 12 14. CONTACT CENTRE MANAGEMENT SYSTEM 13 NT003-2021: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CONTACT CENTRE SERVICES FOR THE OFFICE OF THE CHIEF PROCUREMENT OFFICER FOR A PERIOD OF THREE (3) YEARS Page | 2 1.

7 INTRODUCTION The modernisation of government systems is based on principles of simplification, standardisation and automation of as many business processes as possible. The Office of the Chief Procurement Officer (OCPO) embarked on a number of initiatives aimed at modernising the public procurement processes through the use of technology and modernising the procurement business processes. These changes affect government officials and also external stakeholders that engage with the National Treasury Office of the Chief Procurement officer. 2. BACKGROUND INFORMATION The National Treasury is responsible for managing South Africa s National government finances. Supporting efficient and sustainable public financial management is fundamental to the promotion of economic development, good governance, social progress and a raising standard of living for all South Africans. The Constitution of the Republic (Chapter 13) mandates the National Treasury to ensure transparency, accountability and sound financial controls in the management of public finances.

8 The Office of the Chief Procurement Officer (OCPO) within the National Treasury was established to lead Supply Chain Management (SCM) reforms in government. The OCPO seeks to enable a proper and successful government procurement environment driven by the following strategic pillars; Value for Money Open and effective competition Ethics and Fair Dealing Accountability and Reporting Equity The OCPO has made strides towards breaching the various gaps in the procurement information divide through the introduction of the Central Supplier Database, e-Tender portal, Standardised procurement commodities, Spend data mapping exercises, etc. All these initiatives contribute towards the primary goal which is the simplification and automation of procurement processes as well as serving as a platform from which various innovative procurement reform initiatives will be launched. The automation initiatives affect government officials and government suppliers.

9 This results in a need to provide a support service to all stakeholders that are affected by the procurement modernisation. The channels that are supported are: NT003-2021: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CONTACT CENTRE SERVICES FOR THE OFFICE OF THE CHIEF PROCUREMENT OFFICER FOR A PERIOD OF THREE (3) YEARS Page | 3 Emails Face to face support Telephone support Special campaigns 3. SCOPE OF THE WORK General The Office of the Chief Procurement Officer (OCPO) within National Treasury (NT) was established to lead SCM reforms. This entails a significant change in how government procurement is done and requires a support mechanism to allow business continuity and ease of change management The OCPO requires services of a service provider to provide support to stakeholders on various modernisation initiatives as they are introduced. Current initiatives being supported are the Central Supplier Database, eTender Portal and government contract register initiatives.

10 A service provider will be required to provide a contact centre service which will be based at 240 Madiba Street, Pretoria or any other location as identified by the National Treasury . The contact centre service will support the channels below (and any other new channels): Email support Telephonic support (both inbound and outbound) Walk-in centre face to face support Special projects (training, exhibitions, solution testing, etc) The table below provides an indication of volume of interactions that were completed in one year (2019): Customer interactions channel 1 Year Email 136553 Phone (inbound) 62085 Walk-In 25280 Grand Total 223918 Specific Objectives The prospective suppliers should be able to perform the following: NT003-2021: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF CONTACT CENTRE SERVICES FOR THE OFFICE OF THE CHIEF PROCUREMENT OFFICER FOR A PERIOD OF THREE (3) YEARS Page | 4 Provision of contact centre management; Conduct and manage campaigns on request; Provision of incident escalation capability.