User’s Guide Guide to the Machine - support.ricoh.com

1 For safe and correct use, be sure to read Safety Information before using the Configuring Network Settings Using OS XTroubleshootingMaintaining the MachineConfiguring the Machine Using UtilitiesConfiguring the Machine Using the Control PanelSending and Receiving a FaxScanning OriginalsCopying OriginalsPrinting DocumentsPaper Specifications and Adding PaperGuide to the MachineUser s GuideTABLE OF CONTENTSHow to Find Information about Operations and Manual (Printed)..11 Operating Manual (Digital Format)..11 How to Read This Used in This to of IP Guide to the MachineGuide to : Front : Rear Paper Feed to Use the [Home] the [Home] to Use the [Home] the [Home] to Customize the [Home] to the [Home] Screen Shortcuts to Favorite the Order of Icons on the [Home] an Icon on the [Home] Frequently Used Functions in a Favorite a Favorite a Favorite Frequently Used Modes Operation Entry RICOH Smart Device a Smart Device to the Machine Using the Machine 's Information to the NFC tag with a Smart the Application on a Smart Device by Using Paper Specifications and Adding PaperWorkflow for Loading Paper and Configuring Paper Sizes and Paper into Tray1 and Paper into Bypass Paper Type and Paper Size Using the Control the Paper the Standard Paper a Custom Paper Paper Type and Paper Size Using Web Image a Custom Paper Paper Type and Paper Size Using the Printer Using Using OS of Paper Paper Originals on the Exposure Originals in the Auto Document Printing DocumentsWhat You Can Do with the Printer Option Settings for the for Bidirectional Bidirectional Communication is the Printing

2 Preferences Dialog the Printing Preferences Dialog Box from the [Start] the Printing Preferences Dialog Box in an Operation of a Paper Mismatch a Print Confidential a Locked Print a Locked Print a Locked Print Printing from a Digital Camera (PictBridge)..93 What Is PictBridge?..93 PictBridge Can Be Done on this PictBridge Printing Does Not with Various Print Quality Output Copying OriginalsWhat You Can Do with the Copier Mode Operation of a Enlarged or Reduced Single-Sided Originals with 2-Sided and Combined Combined and 2-sided 2-Sided Originals with 2-Sided and Combined Copying Using the Copying Manually Using the Exposure an ID Scan Settings for Image the Document Type According to Scanning OriginalsWhat You Can Do with the Scanner Mode Scan Scan Scan Operation of Scan to the Check the User Name and Computer a Shared Folder on a Access Privileges for the Created Shared a Shared Folder in the Machine 's Address Scanned Files to a Shared Operation of Scan to SMTP and DNS Destination E-mail Addresses to the Address Scanned Files by Operation of Scan to FTP Server

3 Scanned Files to an FTP the Scan Destination Using [Resend]..153 Basic Procedures for Saving Scan Files on a USB Flash Memory Operation for RICOH Scan for Using RICOH Scan Ricoh Scan Utility to Scan to a RICOH SP C260 series Scan to Scan from a Smart Operation for TWAIN TWAIN you can configure in the TWAIN dialog Operation for WIA Operation for ICA the ICA ICA you can configure in the ICA dialog SANE Scan Settings for the Scanning Size According to the Size of the Image Sending and Receiving a FaxWhat You Can Do with the Fax Setting Mode the Date and Fax Fax Destinations Using the Control Fax Destinations Using Web Image Transmission to the Wrong a Transmission Fax Operation for Sending a a the Fax Sending Scan Settings for the Fax Function from a Computer (LAN-Fax)..200 Basic Operation for Sending Faxes from a Transmission the LAN-Fax Address a Fax Cover a Reception an Internet or Storing Faxes in or Rejecting Faxes from Special Related to Configuring the Machine Using the Control PanelBasic Features Features Features Book Features Tools the Configuration of Configuring the Machine Using UtilitiesAvailable Setting Functions Using Web Image Web Image Top the Interface the System Information the System Volume Adjustment Paper Settings Tray Saving Timeout Print Priority Fax Special Machine Functions According to the User Restriction Machine Functions are the Network Status Configuration Application E-mail Notification Fax the IPsec Global Settings Policy List the Administrator Settings Setting Setting

4 Date/Time Saver Mode Maintaining the MachineReplacing the Print the Waste Toner a the Intermediate Transfer the Fusing Unit and Transfer When the Toner Density the Friction Pad and Paper Feed the Registration Roller and Paper the Exposure the Auto Document and Transporting the to TroubleshootingError and Status Messages on the Paper Printing Scanning You Cannot Print Test Feed Quality the Condition of the the Printer Driver You Cannot Print You Cannot Print Paper Is Not Fed or Ejected Printing You Cannot Make Clear You Cannot Make Copies as You Cannot Browse the Network to Send a Scan Scanning Is Not Done As You Cannot Send or Receive Fax Messages As an Error Is Notified via a Report or Configuring Network Settings Using OS XConnecting the Machine to a Wired a USB an Ethernet the Machine to a Wireless the Printer the Wi-Fi Setup the WPS a PIN AppendixTransmission Using and Authentication by Key Exchange Settings Configuration Encryption Key Exchange IPsec Settings on the and Disabling IPsec Using the Control About the of the Function Function Function Function Function Feed Unit Toner for This Information on Electrical & Electronic Equipment (mainly Europe and Asia).

5 422 Note for the Battery and/or Accumulator Symbol (For EU countries only)..423 Environmental Advice for Users (mainly Europe)..423 Notice To Wireless LAN Interface Users (mainly Europe)..424 NOTES TO USERS REGARDING FACSIMILE UNIT (NEW ZEALAND)..425 Notes to users in the state of California (Notes to Users in USA)..425 Notes to users in the United States of to Canadian Users of Wireless to Canadian Users regarding Facsimile l'attention des utilisateurs STAR to Find Information about Operations and TroubleshootingYou can find support information about operating the Machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).Operating Manual (Printed)The following manuals are provided with this InformationThis manual explains the safety precautions that should be followed when using the Machine . Be sure to read this manual before using the GuideThis manual explains how to set up the Machine .

6 It also explains how to remove the Machine from the packaging and how to connect it to a Manual (Digital Format)Operating manuals can be viewed from Ricoh's website or from the provided from a web browserAccess the Internet from a web that the computer or the Machine is connected to the the operating manuals from from the provided CD-ROMO perating manuals can also be viewed from the provided CD-ROM. When using the CD-ROM into the CD-ROM [Read Manual] and follow the instructions on the PDF file manual opens. When using OS the CD-ROM into the CD-ROM file, located on the CD-ROM root the [Read PDF manuals]. the manual you want to refer PDF file manual to Read This ManualIntroductionThis manual contains detailed instructions and notes on the operation and use of this Machine . For your safety and benefit, read this manual carefully before using the Machine .

7 Keep this manual in a handy place for quick Used in This ManualThis manual uses the following symbols:Indicates points to pay attention to when using the Machine , and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these supplementary explanations of the Machine s functions, and instructions on resolving user errors.[ ]Indicates the names of keys on the Machine 's display or control InformationThis section explains how you can identify the region your Machine belongs is a label on the rear of the Machine , located in the position shown below. The label contains details that identify the region your Machine belongs to. Read the following information is region-specific. Read the information under the symbol that corresponds to the region of your Machine .(mainly Europe and Asia)If the label contains the following, your Machine is a region A model: CODE XXXX -27 220 240 V(mainly North America)If the label contains the following, your Machine is a region B model: CODE XXXX -17 120 127 V Dimensions in this manual are given in two units of measure: metric and inch.

8 If your Machine is a Region A model, refer to the metric units. If your Machine is a Region B model, refer to the inch the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this Machine , losses of the registered data, or the use or non-use of this product and operation manuals provided with sure that you always copy or have backups of the data registered in this Machine . Documents or data might be erased due to your operational errors or malfunctions of the no event will the manufacturer be responsible for any documents created by you using this Machine or any results from the data executed by good output quality, the manufacturer recommends that you use genuine toner from the of this manual are subject to change without prior manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office kinds of size notation are employed in this illustrations in this manual might be slightly different from the to AdministratorPasswordCertain configurations of this Machine can be password-protected to prevent unauthorized modifications by others.

9 We strongly recommend you to create your own password following are the operations that can be password-protected: Entering the [Address Book], [Network Settings], or [Administrator Tools] menu using the control panelYou can access these menus without a password by factory setting for creating a password can be found in [Administrator Tools]. Configuring the Machine using Web Image MonitorYou can configure the Machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].For details about creating passwords, see page 310 "Configuring the Administrator Settings".User RestrictionYou can restrict the use of certain functions of this Machine to users with proper Web Image Monitor, you can select the functions you want to restrict, and register the users who can use that function upon authentication.

10 For details about creating passwords and configuring the user restriction settings, see page 289"Restricting Machine Functions According to User".List of OptionOption ListReferred to asPaper Feed Unit TK1220 Paper feed unit If Paper feed unit is attached, "Tray 2" appears on the Machine 's control IP AddressIn this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are Guide to the MachineThis chapter describes preparations for using the Machine and its operating to ComponentsThis section introduces the names of the various parts on the front and rear side of the Machine and outlines their : Front Tray for the ADF (Auto document feeder)Place stacks of originals here. They will feed in tray can hold up to 35 sheets of plain paper for the SP C260 SFNw and up to 50 sheets of plain paper for the SP C261 SFNw/SP Document Feeder (Exposure Glass Cover)The ADF is integrated with the exposure glass cover.