Basic User’s Guide - Brother

1 Basic user s GuideMFC-9140 CDNMFC-9330 CDWMFC-9340 CDW Not all models are available in all 0UK/IREIf you need to contact customer serviceComplete the following information for future reference:Model Number:MFC-9140 CDN / MFC-9330 CDW / MFC-9340 CDW(Circle your model number)Serial Number:1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this user s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty your product on-line at 2012 Brother Industries, Ltd. All rights s Guides and where do I find them?Which Guide ?What s in it?Where is it?Product Safety GuideRead this Guide first. Read the Safety Instructions before you set up your machine.

2 See this Guide for trademarks and legal / In the boxQuick Setup GuideFollow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are / In the boxBasic user 's GuideLearn the Basic Fax, Copy, Scan and Direct Print operations and how to replace consumables. See troubleshooting / In the boxFor Czech Republic, Hungary, Republic of Bulgaria, Republic of Poland, Romania, Slovak Republic :PDF file / CD-ROM / In the boxAdvanced user 's GuideLearn more advanced operations: Fax, Copy, security features, printing reports and performing routine file / CD-ROM / In the boxSoftware user 's GuideFollow these instructions for Printing, Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter file / CD-ROM / In the boxNetwork user 's GuideThis Guide provides useful information about wired and wireless network settings and security settings using the Brother machine.

3 You can also find supported protocol information for your machine and detailed troubleshooting file / CD-ROM / In the boxWi-Fi Direct Guide (MFC-9330 CDW and MFC-9340 CDW)This Guide provides details on how to configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi-Fi Direct file / Brother Solutions Center1 Google Cloud Print GuideThis Guide provides details on how to configure your Brother machine to a Google account and use Google Cloud Print services for printing over the file / Brother Solutions Center1 Mobile Print/Scan Guide for Brother iPrint&ScanThis Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected on a Wi-Fi file / Brother Solutions Center1ii1 Visit us at Connect GuideThis Guide provides details about how to configure and use your Brother machine to scan.

4 Load and view images and files on certain websites that provide these file / Brother Solutions Center1 AirPrint GuideThis Guide provides information for using AirPrint to print from OS X , and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer file / Brother Solutions Center1 Which Guide ?What s in it?Where is it?iiiTable of Contents( Basic user s Guide )1 General information1 Using the documentation .. 1 Symbols and conventions used in the documentation .. 1 Accessing Brother Utilities (Windows 8).. 2 Accessing the Advanced user s Guide , Software user s Guide and Network user s 3 Viewing Documentation .. 3 How to access the user s Guides for Advanced Features .. 5 Accessing Brother Support (Windows ).. 6 Accessing Brother Support (Macintosh) .. 6 Control panel overview .. 8 Touchscreen 10 Setting the Ready screen .. 13 Basic Operations.

5 14 Shortcut Settings .. 15 Adding Copy Shortcuts ..15 Adding Fax Shortcuts ..15 Adding Scan Shortcuts ..16 Adding Web Connect Shortcuts ..18 Changing Shortcuts ..19 Editing Shortcut 19 Deleting Shortcuts ..19 Recalling 19 Volume settings ..20 Ring volume ..20 Speaker 202 Loading paper21 Loading paper and print media .. 21 Loading paper in the paper 21 Loading paper in the manual feed slot ..23 Unscannable and unprintable 27 Paper 28 Paper Size ..28 Paper Type .. 28 Acceptable paper and other print 29 Recommended paper and print media ..29 Type and size of paper ..29 Handling and using special paper .. 313 Loading documents34 How to load documents ..34 Using the automatic document feeder (ADF) .. 34 Using the scanner glass ..35iv4 Sending a fax36 How to send a fax ..36 Stop Letter size documents from the scanner glass ..37 Cancelling a fax in Verification a fax39 Receive modes.

6 39 Choosing the receive mode ..39 Using receive modes ..41 Fax Only ..41 ..41 External TAD ..41 Receive Mode settings ..42 Ring Delay ..42F/T Ring Time (Fax/Tel mode only) ..42 Fax Detect ..43 Fax Preview (Black and White only) ..44 How to preview a received off Fax PC-FAX47 How to use Receive (For Windows only) ..47PC-FAX Send ..487 Telephone and external devices49 Telephone line services ..49 Setting the telephone line type ..49 Connecting an external TAD .. an outgoing message (OGM) ..51 Multi-line connections (PBX) ..51 External and extension an external or extension telephone ..51 Operation from external or extension Fax/Tel mode extension telephones ( only) ..52 Using a non- Brother cordless external handset ..53 Using Remote Codes ..53v8 Dialling and storing numbers55 How to 55 Manual 55 Dialing from the Address Book ..55 Fax numbers .. 56 Storing a pause .. 56 Storing Address Book 56 Changing Address Book names or numbers.

7 579 Making copies58 How to 58 Stop 58 Copy preset 58 Copy 5910 Printing data from a USB Flash memory drive or digital camera supporting mass storage (For MFC-9330 CDW and MFC-9340 CDW)60 Creating a PRN file for direct printing ..60 Printing data directly from the USB Flash memory drive or digital camera supporting mass storage ..61 Changing the default settings for direct print ..6311 How to print from a computer64 Printing a 6412 How to scan to a computer65 Before a document as a PDF file using ControlCenter4 (Windows ) .. 66 How to scan a document as a PDF file using the Touchscreen .. 68viARoutine maintenance70 Replacing the consumable items ..70 Replacing the toner the drum units ..81 Replacing the belt unit ..87 Replacing the waste toner box ..91 Cleaning and Checking the machine ..96 Cleaning the outside of the machine ..97 Cleaning the LED the scanner glass ..99 Cleaning the corona wires.

8 100 Cleaning the drum unit ..103 Cleaning the paper pick-up rollers ..109 Calibration ..110 Auto Registration ..111 Frequency (Colour Correction) ..112 BTroubleshooting113 Identifying your problem ..113 Error and maintenance messages ..115 Transferring your faxes or Fax Journal report ..123 Document Jams ..125 Document is jammed in the top of the ADF unit ..125 Document is jammed under the document cover ..125 Removing small documents jammed in the is jammed at the output tray ..126 Paper is jammed in the manual feed slot ..127 Paper is jammed in the paper is jammed at the output paper tray ..128 Paper is jammed at the back of the machine ..129 Paper is jammed inside the is jammed underneath the paper tray ..134If you are having difficulty with your machine ..136 Setting Dial Tone detection ..145 Telephone line interference / VoIP ..145 Improving the print Information ..156 Checking the Serial the Firmware Version.

9 156 Reset functions ..156 How to reset the machine ..157 CSettings and features tables158 Using the Settings Tables ..159 Features Tables ..180 Entering .. 207 Document Size .. 209 Print 211 Copy .. 212 Scanner .. 213 Printer .. 214 Interfaces .. 216 Direct Print 217 Computer requirements ..218 Consumable items .. 219 EIndex220viiiTable of Contents(Advanced user 's Guide )1 General SetupMemory storageAutomatic Daylight Saving TimeEcology featuresTouchscreen2 Security featuresSecure Function Lock LockDial Restriction3 Sending a faxAdditional sending optionsAdditional sending operationsPolling4 Receiving a faxMemory Receive OptionsRemote retrievalAdditional receiving operationsPolling5 Dialling and storing numbersTelephone line servicesAdditional dialling operationsAdditional ways to store numbers6 Printing reportsFax reportsReports7 Making copiesCopy settingsARoutine maintenanceChecking the machineReplacing periodic maintenance partsPacking and shipping the machineBGlossaryCIndexYou can view the Advanced user 's Guide on the Advanced user 's Guide explains the following features and the documentation1 Thank you for buying a Brother machine!

10 Reading the documentation will help you make the most of your and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. WARNINGWARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product tell you how you should respond to a situation that may arise or give tips about how the current operation works with other all warnings and instructions marked on the of the illustrations in this user s Guide show the MFC-9340 CDW. General information1 Electrical Hazard icons alert you to a possible electrical shock. Fire Hazard icons alert you to the possibility of fire. Hot Surface icons warn you not to touch machine parts that are hot. Prohibition icons indicate actions that must not be style identifies the dial pad numbers of the Touchpanel or on the computer style emphasizes an important point or refers you to a related NewCourier New font identifies the messages shown on the Touchscreen of the 12 Accessing Brother Utilities (Windows 8)1If you are using a tablet running Windows 8, you can make your selections either by tapping the screen or by clicking with your the printer driver is installed, appears on both the Start screen and the or click Brother Utilities either on the Start screen or the desktop.