Geographical Information Systems (GIS) Concept …

1 Geographical Information Systems (GIS) Concept of Operations May 2017 Version: Author: Cal OES GIS Division Cal OES GIS Concept of Operations Document Control This product is for use by Cal OES personnel and supporting local, state, tribal, territorial, and federal emergency management partners to facilitate California emergency management GIS operations. Cal OES reserves the right to change, update, or remove any Information herein at any time to support effective emergency management operations before, during, or after an emergency.

2 Document Version Version Reason Date Initial Version 5/18/2017 Document Approvals Name Title Date Approved Version Approved Dan Bout Assistant Director of Response, Cal OES 5/16/2017 2| P a g e May 2017 Cal OES GIS Concept of Operations Contents Document Control .. 2 Purpose .. 4 Audience and Intended 4 Organizational 4 GIS Division 5 Data 9 Operational 10 Cal OES Workforce GIS 13 Contact Information for Cal OES GIS 13 14 3| P a g e May 2017 Cal OES GIS Concept of Operations Purpose The purpose of the Cal OES GIS Concept of Operations (ConOps) is to document Cal OES geographic Information Systems (GIS)

3 Practices used to support statewide emergency management activities before, during and after emergencies and enhance Cal OES mission to protect life, property, and the environment. Audience and Intended Use The intended audience for this document is Cal OES and supporting GIS stakeholders, including local, tribal, state and federal emergency management partners and other non-governmental supporting partners. This document outlines Cal OES GIS capabilities in support of emergency management operations before, during and after emergencies.

4 The ConOps will serve as a guide to local, tribal, state, and federal partners providing geospatial support to emergency management activities in California. Organizational Structure The Cal OES GIS Division is responsible for developing, managing and coordinating all geographic operations for Cal OES. The reporting structure is as follows: GIS Specialist I Planning & Preparedness Response Section Response Systems Branch Response & Recovery Recovery Section Training & Exercise GIS Division GIS Specialist II Cal OES Executive SCOUT Program GIS Specialist II GIS Specialist II GIS Specialist I Cal OES GIS tasks and activities are organized into two categories.

5 Steady State Operations GIS activities that support Cal OES daily operations and activities, such as plan development, mitigation projects, steady state response, and recovery operations and exercise support. Incident Operations GIS activities that support response and recovery operations for specific incidents, such as wildfires, severe weather, earthquakes, and other emergencies in California. 4| P a g e May 2017 Cal OES GIS Concept of Operations GIS Division Capabilities The GIS Division is staffed and equipped to provide the following services: Geospatial Data Management Operational Dashboards Print Maps Web-based Map Viewers Web-based Map Journals Web-based Story Maps Mobile Applications GIS Training and Exercise Support Services Areas of Expertise The GIS staff includes personnel with the following expertise.

6 Cartography Web Maps and Apps Map Journals Story Maps Operational Dashboards Data Management Data Analysis Field Information Collection & Tracking 5| P a g e May 2017 Cal OES GIS Concept of Operations GIS Product Type The GIS Division maintains equipment to support the following GIS product types: Large Format Print Maps PDF Maps 6| P a g e May 2017 Cal OES GIS Concept of Operations Online Map Viewers Online Map Journals 7| P a g e May 2017 Cal OES GIS Concept of Operations Operational Dashboards Online Story Map 8| P a g e May 2017 Cal OES GIS Concept of Operations Data Management The GIS Division manages all relevant and applicable geospatial data for developing and maintaining GIS products in support of Cal OES steady state and incident operations.

7 Cal OES GIS acts as the curator for these data, which are collected from the originating authoritative sources based on daily and incident-specific operational needs. Data Catalog The GIS Division curates data from authoritative sources across the public, non-governmental and private sectors to support Cal OES emergency management operations. These data are organized into Minimum Essential Data Sets (MEDS) and Essential Elements of Information (EEIs) organized by Emergency Service Function. A sampling of these data is below.

8 For a detailed explanation of Cal OES GIS data management activities, refer to the Cal OES GIS Data Management Plan (under development). MEDS EEIs Airports Transportation County Boundaries Incident Information Dams Infrastructure EOCs Emergency Management Fault Lines Incident Information Fire Stations Emergency Management Highways Transportation Hospitals Mass Care Levees Infrastructure Pipelines Infrastructure Police Stations Emergency Management Ports Transportation Power Plants Utilities Prisons Emergency Management Railroads Transportation Rivers Incident Information Swift Water Teams Emergency Management Transmission Towers Communications 9| P a g

9 E May 2017 Cal OES GIS Concept of Operations Operational Workflows GIS provides support to Cal OES Steady State and Incident-specific operational workflows as follows. GIS Support of internal Cal OES Steady State Operations Cal OES business units may request a GIS product in support of their steady operations through the request process available on the Cal OES intranet. GIS will review the request to ensure alignment with Executive s GIS strategic direction andpriorities. Requested GIS products should meet at least one of the following objectives: Support more effective decision-making Streamline workflow productivity Improve identifiable outcomes GIS Support of Cal OES Incident Operations GIS provides direct support to incident operations through GIS representation on Cal OES Incident Support Teams (IST), ad hoc support to incident operations prior to IST activation, and sustaining support after IST demobilization.

10 Internal Support Operations Cal OES GIS Division develops and maintains the following core Information products to support internal incident operations: Incident Impact Map Incident Situation Awareness Map Incident Journal with supporting operational Information Incident Operations Dashboards oSOC Dashboard incident(s) metrics and impact stats oMission Request Dashboard mission request and sheltering Information oShelters Dashboard active sheltering Information oRecovery Dashboard Damage assessment and recovery Information Incident Operations Map Distinct maps developed for specific IST sections External Support Operations Cal OES GIS Division collaborates with our California emergency management GIS (EM-GIS) partners to coordinate GIS Information sharing to support statewide emergency management operations.